What are the responsibilities and job description for the Administrative Assistant position at Empire vue llc?
Administrative Assistant – Job Description Position Title: Administrative Assistant Position Summary Empire Vue LLC is seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will possess excellent communication skills, strong organizational abilities, and proficiency with office software and AI tools. This position plays a key role in ensuring efficient administrative support for management, customers, and field personnel. Key Responsibilities Answer incoming phone calls professionally and direct inquiries as needed. Respond to customer, vendor, and internal emails in a timely and professional manner. Manage calendars, schedule appointments, meetings, and job-site visits. Utilize QuickBooks for invoicing, customer records, and basic bookkeeping tasks. Use Microsoft Excel to maintain spreadsheets, track project information, and organize data. Leverage AI tools to improve productivity, draft correspondence, assist with document creation, summarize information, and streamline administrative workflows. Coordinate with suppliers and vendors to obtain pricing, place orders, confirm deliveries, and track materials. Organize, file, and maintain both physical and digital paperwork, contracts, invoices, permits, and customer records. Assist with preparing estimates, proposals, contracts, invoices, and other business documents. Maintain accurate customer and project information. Support office operations and assist management with additional administrative duties as assigned. Qualifications Previous administrative or office experience preferred. Proficiency in QuickBooks, Microsoft Excel, and Microsoft Office. Comfortable using AI-powered productivity tools. Strong written and verbal communication skills. Excellent organizational and time-management abilities. Ability to multitask and prioritize work in a fast-paced environment. Professional demeanor with strong customer service skills. High level of accuracy, attention to detail, and confidentiality. Preferred Skills Experience in the construction or general contracting industry. Familiarity with scheduling subcontractors and coordinating material deliveries. Ability to work independently while supporting a collaborative team environment.
Pay: From $22.00 per hour
Benefits:
- Flexible schedule
People with a criminal record are encouraged to apply
Work Location: In person
Salary : $22