Assistant Corporate Secretary

Description

Duties Description

• Applicants MUST submit a cover letter with resume to be considered.
  
  

This position will require in-office presence.

Minorities, women, and individuals with disabilities are encouraged to apply. Please contact

Human Resources if you require an accommodation.

Hybrid work schedules may be possible based on specific job duties and consistent with ESD policy.*

Basic Function

Assist the Corporate Secretary with respect to all aspects of Directors’ meetings for ESD and certain of its subsidiaries and/or affiliated entities such as the New York Job Development Authority. Coordinate with Department Heads and staff of all Departments concerning presentation of projects to Directors.

Work Performed

• Establish and maintain annual schedules of all board meetings.
• Coordinate the preparation of all materials for timely submission to Directors.
• Ensure review and approval by all relevant Departments for legal sufficiency and editorial clarity.
• Distribute and ensure posting of Directors’ materials.
• Draft materials and resolutions relating to certain corporate and/or administrative matters for submission to and approval by Directors.
• Maintain Corporate records.
• Assist the Compliance Officer with compliance items involving Directors.
• Provide reference/research information from corporate records for staff or outside inquiries.
• Schedule Directors’ meetings for ESD and named subsidiaries/affiliates, and schedule Board Prep meetings and all committee meetings.
• Review Omnibus Certificate and other ESD bond sale-related documentation for accuracy and provide numerous exhibits to Omnibus Certificate from ESD’s Corporate records.
• Review and approve ESD Directors’ expense disbursements.
• Ensure posting of all public notices for Board meetings, public hearings, and other legally required postings and/or notices.
• Other tasks as necessary to support the work of the Corporate Secretary and Legal Department.
  
  

Qualifications

Minimum Qualifications

Education Level required: B.A. or B.S. or equivalent.

Relevant experience required: Minimum of five years in a comparable and comparably responsible position.

Knowledge required: Excellent verbal and written skills are required as are superior organizational abilities. Ability to work collegially and effectively in a team setting. Must have excellent capability to multi-task and perform responsibilities with tight deadlines while maintaining attention to detail. Experience with working with corporate boards and/or state or city government preferred. In-person presence required a minimum of 50%, or as needed at the discretion of the General Counsel.

Additional Comments

Salary range as specified.

Comprehensive Benefits Package.