Accounts Payable Clerk- Nashville, TN

Empire Distributors Inc, A Leading Beverage Distributor is now hiring an Accounts Payable Coordinator. This person coordinates activities engaged in the accounts payable department for the state. Our company offers excellent benefits, competitive wages and the potential for growth opportunities.  

Essential Duties and Responsibilities 

· Enter and pay all expense vendor payable invoices. 

· Matches receipts to invoice and inputs supplier invoices and credits in Accounts Payable for payments and filing of invoices. 

· Monitor and revise as necessary all General Ledger coding of approved invoices in accordance with budget prior to posting. 

· Prepare weekly check proposal, receives required approvals and submit electronic file to bank for processing, printing and distribution. 

· Manage checks sent to Empire by the bank and distribute accordingly as required. 

· Issue and distribute manual checks as needed. 

· Prepares all excise tax reports and checks on a monthly basis, as well as other mandatory reporting required by the state. 

· Responsible for certain monthly General Ledger account reconciliations associated with goods and tax accruals. 

· Addresses questions from suppliers concerning payments. 

· Organizes and maintains tax records. 

· Obtain and maintain vendor W-9's. 

· New vendor set up and file maintenance. 

· Run - daily payables report. 

· Research all questions regarding payables for corporate office. 

· Process tax forms for State of North Carolina as needed. 

· Back up for Accounts Payable Tax Coordinator. 

· Filing as needed. 

· Assist in audit process. 

· Research and update all payables for North Carolina, daily, monthly and end of year. 

· Weekend Work - End of month reconciliation (every 4th weekend up to 2 days as needed) as directed by management. 

· Willing and able to work with and around all products that may be ordered by our customers. 

· Other duties as assigned by the Manager. 

Education and/or Experience 

Associate degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.  

Certificates, Licenses, Registrations 

None Required 

Computer Skills  

To perform this job successfully, an individual should have knowledge of Accounting software; Database 

software; Inventory software; Order processing systems; Spreadsheet software and Word Processing 

software. SAP experience preferred. 

PLEASE COMPLETE ENTIRE APPLICATION - INCLUDE WORK HISTORY IN "RESUME" SECTION. NOT FOLLOWING DIRECTIONS COMPLETELY MAY CAUSE APPLICATION TO BE REJECTED. 

Empire is an Equal Opportunity Employer and Drug Free Workplace. I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I am employed on an "at-will" basis which means that I have the right to terminate my employment at anytime with or without notice, and the Company has the same right. No one other than the President of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing, signed by the President. 

I understand that if I am hired this application and all supporting documents will become part of my permanent employee record. 

I understand that the company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them, whether favorable or unfavorable. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information. 

By submitting this application, I certify that all information that I provide on this application and in any interview will be true, complete and accurate. I understand if I am employed and any such information is later found to be false, incomplete or misleading in any respect, I may be discharged.