Administrative Assistant

Administrative Assistant

Empire Building Diagnostics – Albany, NY

Job description

Empire Building Diagnostic, Inc. (EBD) is a 37-year-old construction company headquartered in Buffalo, New York with branch offices in Albany and Syracuse. EBD provides employees with a positive, welcoming, and safe work environment. We offer continuous training on safety and professional development that surpasses most companies in our industry.

Empire Building Diagnostics is looking for an Administrative Assistant to join our growing team in Albany. This position would have split duties between estimating and administrative duties as follows:

Estimating Responsibilities (10% of Time):

• Obtain project drawings both digitally and in paper form.
• Read and understand job bid instructions and detailed specifications.
• Research documents for job details
• Assist management in preparation of cost estimates including but not limited to: labor, materials, equipment costs.
• Prepare and maintain estimating schedule and other deadlines.
• Enter, print and send proposals to customers and do follow-up activities shortly thereafter.
• Participate in weekly bid follow-up meetings and give input on the follow-up steps that have been taken on the bids. staff.
• Other duties as assigned.

Warehouse Responsibilities (20% of Time)

· Order materials from internal and external sources

• Add materials to stock including operation of forklift
• Track tools and small equipment and send out for repair.
• Work with truck drivers to stage job orders
• Load and unload job orders and returns
• Support management with data entry and reporting
• Send correspondence to vendors and other offices to track orders
• Be responsible for warehouse and equipment cleanliness
• Other duties as assigned

Administrative Responsibilities (70% of Time) :

• Open and lock up the office each day.
• Support management with data entry and reporting
• Send correspondence to customers and employees
• Assist with new employee on-boarding and associated paperwork
• Setting up new jobs in the computer system
• Prepare weekly project schedules and distribute them prior to Tuesdays and Thursday meetings
• Track vehicle registrations and equipment preventative maintenance
• Other duties as assigned

Requirements:

· Effective multi-tasker

· Self-motivated

· Strong communication skills

· Must have great accuracy and attention to detail.

• Strong computer skills: including Microsoft Office (especially Excel)and network/cloud storage locations .
• Work with database application forms to enter bid details and print proposals
• A satisfactory combination of education and experience.
• Some experience in the construction industry or field preferred.
• Reliable transportation and a driver's license are required

Job Type: Full-time

Benefits:

• 401(k)/Roth matching
• Health insurance
• Dental Insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Construction: 1 year (Preferred)

Work Location:

• Branch office in Colonie, NY

Work Remotely:

• No

Job Type: Full-time

Pay: $ $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person

Salary : $32