The Carter Center: Sr. Administrative Assistant (Temporary)

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Description

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. 

The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at   The Carter Center .

SUMMARY:

The full-time temporary Senior Administrative Assistant will provide administrative support and assists with grants management and related fundraising activities for the Health and Peace Programs Development teams. The position reports to the Sr. Associate Director, Lead of Health Programs Development and will partner with other Health/Peace Programs Development gift officers to prepare for and participate in meetings, conduct grant proposal research, prepare briefings, and provide grants management support.

Confidentiality is required. With prior approval by the Sr. Associate Director, Lead, it may be required to work some overtime hours based on the needs of the department, or occasionally work flexible hours during the week to attend early morning or evening events.

KEY RESPONSIBILITIES:

• Coordinates and prepares materials for meetings and special events, attends sessions, and records minutes for Programs Development, Donors, and Health and Peace Programs.
• Supports grants management, including reviewing and processing agreements, tracking deliverables, and ensuring timely proposal and report submissions.
• Assists with developing grant proposals, conducting research, drafting donor reports, and preparing related applications, status updates, and supporting documentation.
• Prepares reports, briefings, charts, graphs, and maintains accurate recordkeeping, filing systems, spreadsheets, and databases (e.g., SharePoint, Teams, Unit4, Raiser’s Edge).
• Manages grants and reporting processes for assigned portfolios.
• Drafts and edits correspondence and reports with minimal guidance.
• May review incoming correspondence and identify items of special interest to manager or others.
• May support administrative functions such as maintaining calendars, prioritizing meeting requests, and processing invoices.
• Performs related duties as assigned.
  
  

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
• Proficient with word processing, spreadsheet, and presentation software applications.
  
  

PREFERRED QUALIFICATIONS:

• A bachelor's degree and experience working in development or fundraising for an international NGO, or related field.
• Proficiency with Microsoft Office, SharePoint, and Raiser’s Edge or similar fundraising and donor tracking platforms.
• Strong proficiency with writing general business correspondence and communicating with internal and external stakeholders in
• Experience with fundraising and grants management for an international program is helpful.
  
  

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines.  All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.