Senior Program Coordinator, Communications - Emory College of Arts and Sciences

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Description

KEY RESPONSIBILITIES:

• Designs, implements, and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the program's continued success, and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
• May plan, administer, or monitor the program's budget and/or grants, and conduct financial forecasting for the program.
• May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff, interns, and/or volunteers.
• Performs related responsibilities as required.
  
  

MINIMUM QUALIFICATIONS:

• A bachelor's degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
  
  

ADDITIONAL JOB DETAILS:

• The Senior Program Coordinator supports the strategic, operational, and storytelling functions of the Emory College Communications Office.
• Working closely with the Assistant Dean of Communications, this position coordinates projects, timelines, and deliverables across a dynamic team responsible for editorial, internal, research, digital, and visual communications.
• The coordinator serves as a central point of connection—helping ensure the team’s work reflects the College’s priorities, aligns with the Dean’s vision, and contributes to Emory College’s reputation as a leading liberal arts institution. Project Coordination & Workflow Management
• Develop and manage project timelines, deliverables, and task tracking systems to ensure alignment across communications functions (editorial, internal, research, web, and visual storytelling).
• Maintain clear documentation of monthly, quarterly, and annual goals, outcomes, and metrics to support ongoing reporting and strategic storytelling.
• Anticipate needs and coordinate follow-through on behalf of the Assistant Dean, ensuring priorities stay on schedule and communication flows across the team.
• Attend select meetings on behalf of the Assistant Dean to capture action items, follow up with stakeholders, and maintain progress updates.
• Serve as a liaison between the Communications team, campus partners, and external collaborators.
• Draft or edit correspondence, summaries, and content updates that support the College’s storytelling and outreach efforts.
• Support internal communications flow—ensuring shared folders, story pipelines, and project management systems remain organized and current.
• Track budget expenditures, vendor invoices, and project-related spending; assist with forecasting and financial documentation for communications initiatives.
• Compile metrics and qualitative highlights that demonstrate communications impact. Operational Support
• Assist in coordinating studio scheduling, digital asset management, and production logistics for photo and video storytelling.
• Maintain organizational systems that promote accountability, efficiency, and clarity across all communications activities.
  
  

PREFERRED QUALIFICATIONS:

• Demonstrated ability to manage multiple projects, priorities, and stakeholders with attention to detail and follow-through.
• Strong written and verbal communication skills; ability to craft clear summaries, correspondence, and reports.
• Experience using digital project and collaboration tools such as Microsoft Teams, SharePoint, Asana, or Trello.
• Familiarity with communications workflows, event coordination, or digital storytelling preferred.
• Proven organizational and interpersonal skills with the ability to anticipate needs and maintain confidentiality.
• Strategic thinker with a hands-on approach—comfortable balancing big-picture goals with day- to-day coordination.
• Collaborative, adaptable, and proactive; able to connect dots across people, programs, and timelines.
• Skilled in documentation, process design, and problem solving.
• Values clarity, accountability, and teamwork—keeping the department on track, the Assistant Dean informed, and the College’s communications goals moving forward.
  
  

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.