Assistant Director, Gift Accounting - Advancement and Alumni Engagement

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Division of Advancement and Alumni Engagement utilizes resources, technology, and business for the purpose of soliciting alumni, donor engagement, donor research, and stewardship throughout Emory University and Health Systems. Our mission is to inspire and steward meaningful, lasting relationships. We are currently seeking an Assistant Director, Gift Accounting.

 

The Gift Accounting team is responsible for receiving and processing gifts for Emory University and Emory Healthcare. They generate monthly pledge reminders, maintain biographical records and provide operational and statistical reports to the Division and Controller’s Office. This position will report to the Senior Associate Director of Gift Accounting.

 

KEY RESPONSIBILITIES:

• Reviews, analyzes, and reconciles daily gifts and other receivables between the advancement database, normalized reporting tables, and the University's financial accounting system.
• Assists senior staff with reviewing and auditing gift transactions for accuracy.
• Provides back up support for daily gift deposits, credit card processing, payroll gifts, return check adjustments and correspondence.
• Provides data support to the department by recording specialized gift related transactions i.e. stock gifts, gift-in-kind donations, wire gifts.
• Prepares journal transactions, balances accounts, reconciles errors, investigates exception items, and takes corrective action when appropriate.
• Prepares on a monthly basis balanced schedules of gift-related transactions to the controller's office, internal audit and the University's external auditor.
• Provides audit support to internal and external auditors.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS: In addition to the duties outlined above, the Assistant Director may be required to:

• Work additional hours and some holidays during peak times including but not limited to fiscal year end and calendar year end activity.
• This position requires coming in person two days a week. 

MINIMUM QUALIFICATIONS:

• Bachelor's degree and two years of experience in an office setting OR an equivalent combination of experience, education, and/or training.

PREFERRED QUALIFICATIONS:

• Successful candidates will possess experience with budget and financial reporting, various technologies including digital imaging, advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
• High proficiency in ten-key data entry (number pad).
• Strong organizational, written, and verbal communication skills, interpersonal and problem-solving skills, the ability to manage multiple projects simultaneously, with the ability to navigate a complex work environment.
• Commitment to delivering excellent customer service, the ability to work collaboratively, and comfort working with ambiguity.
• Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
• Flexibility to accommodate changing priorities and deadlines.
• Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion. 

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.