What are the responsibilities and job description for the HR & Payroll Coordinator position at Emmi Roth?
At Emmi Roth, we’re passionate about creating exceptional cheeses. As a leader in the specialty cheese industry, we blend traditional craftsmanship with innovation. Our commitment to local sourcing and quality makes us a trusted brand in the food industry.
Joining Emmi Roth means becoming part of a team that values creativity, collaboration, and a shared dedication to excellence. You’ll have the opportunity to work with some of the finest cheeses in the world while contributing to a company that prides itself on both heritage and progress. If you're passionate about food, craftsmanship, and making an impact, we’d love for you to be a part of our journey!
Job Summary
The HR & Payroll Coordinator plays a key role in supporting payroll processing and human resource operations. This position is responsible for processing biweekly payroll, handling payroll adjustments, assisting with benefits reconciliation, and supporting HR administrative functions. Key responsibilities include maintaining employee records, onboarding and offboarding, coordinating HR events, responding to employee inquiries, and ensuring smooth HR operations. The ideal candidate will have strong attention to detail, organizational skills, and the ability to handle confidential information with professionalism.
Essential Duties and Responsibilities
Payroll - under the direction of the Total Rewards Manager
• Process biweekly payroll, off-cycle adjustments, and other authorized payroll transactions, and provide weekly hours reports to temporary agencies
• Verifies and enters payroll adjustments, retro pay, refunds, and other pay related matters
• Assist with garnishment, and support order processing and responses to agencies
• Assist with ensuring smooth operation of ADP and timeclocks across all locations
• Assist with compiling data for participation in multiple external compensation surveys
• Assist with auditing benefit invoices, reconciliation, and discrepancy resolution
HR Coordination
• Create and maintain accurate and up-to-date employee records, both physical and digital and other employment related documentation in a confidential manner
• Run regular and ad hoc reports for KPI tracking and other people metrics; analyze data and identify trends
• Facilitate the onboarding process for new hires, facilitation of new hire orientation, including preparing paperwork & creating onboarding plans for new employees
• Manage travel & expense system
• Rewards administration (Snappy)
• Compliance posters – site communication
• Manage leave process for assigned location(s)
• Participate in companywide HR initiatives
• Conduct employee off-boarding
• Plan and coordinate HR and office events including booking conference or meeting space, organizing meals and activities
• Answer employee inquiries related to HR matters
• Communicate effectively with employees and management to ensure smooth HR operations
• Collaborate with other departments to support HR initiatives
• All other tasks as assigned.
Qualifications
Education & Experience
• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field preferred.
• 1-3 years of experience in payroll processing, human resources, or administrative support.
• Experience with ADP or other payroll/timekeeping systems is a plus.
• Prior experience handling confidential employee information and HR documentation is preferred.
Skills & Competencies
• Strong attention to detail and accuracy in payroll and data entry.
• Excellent organizational and time-management skills to handle multiple tasks efficiently.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong verbal and written communication skills to interact with employees and management.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HRIS/payroll systems.
• Problem-solving mindset with the ability to resolve discrepancies and inquiries.
• Ability to work both independently and collaboratively in a team environment.
Other Requirements
• Knowledge of payroll regulations, garnishments, and benefits reconciliation is a plus.
• Willingness to adapt and assist with various HR functions as needed.