Deputy Airport Clerk

POSITION: Deputy Airport Clerk
DEPARTMENT: Pellston Airport
SUPERVISOR: Airport Director
RATE OF PAY: $20.69 NBU
LOCATION: Pellston Airport

JOB SUMMARY:

Responsible for assisting in the day-to-day office activities of the airport. Activities include, but are not limited to; record keeping, record disposition, report generation, accounting, social media coordination, event planning, and purchasing.

ESSENTIAL DUTIES:

• Works closely with contracted airport staff and airport director to ensure clear communication in daily operational objectives for work order entry and follow-up, purchasing requirements, sales batch reporting, and customer service
• Assists in the accounting for airport projects and grants utilizing county, state and federal systems
• Communicates daily with the public, various governmental agencies, and airport tenants via phone, email, and social media and in person interaction
• Assists in processing of tenant lease paperwork and agreements
• Assists in purchasing process, to include but not limited to; obtaining quotes from vendors, and initiating purchase orders for approval, and requests for proposals/qualifications
• Monitors and reports on airport supply inventory levels
• Assists with monitoring and coordinating airport compliance schedules
• Assists with airport record keeping and disposition
• Responsible for gathering data and generating key metric reports for fuel sales, air traffic operations, commercial passenger enplanements, and work order completion
• Responsible for in processing and issuance of airport badges and business permits
• Responsible for work order entry and follow-up in the county facilities management express (FMX) software
• Assists in communication and coordination of emergencies on airport
• Prepares communications for airport stakeholders to include; agendas, minutes and newsletters

The above statements are intended to describe the general nature and level of work being performed by employees assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

EMPLOYMENT QUALIFICATIONS

Desired Behavioral Traits

• Professionalism
• Analytically oriented
• Organized
• Outgoing personality
• Good initiative

Knowledge, Skills, & Abilities

• Familiarity with accounting software and work order systems
• Demonstrated knowledge of FAA airport compliance schedules
• Excellent written and spoken communication skills
• Ability to cope with stressful or fast pace environments
• Skill with Microsoft Office suite of applications
• Demonstrated skill in customer service, to include; collecting payments, following up on past due accounts, clearly explaining policies and procedures

Education/Experience

• High School Diploma or equivalent required
• Graduation from a college or university with a major in business administration, finance, accounting, or other field appropriate to airport administration activities is desirable, but not required; or a combination of education, training, and work experience that demonstrates an ability to meet the requirements of this job
• Minimum of two (2) years of work experience at an airport, with knowledge of the day-to-day activities preferred

Certification/Licenses Required

• Airport Certified Employee (ACE) Finance designation with the American Association of Airport Executives is desirable, but not required
• Ability to obtain ACE Finance designation within 24 months