Coordinator - Chinese/English Bilingual

Overview
We are seeking a dynamic and bilingual Coordinator to join our team, specializing in Chinese and English communication. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will be energetic, highly organized, and possess strong computer literacy skills to thrive in a fast-paced environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a collaborative and vibrant workplace.

Duties

• Serve as the primary point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy
• Handle all incoming calls, directing inquiries efficiently using excellent phone etiquette and bilingual communication skills
• Manage calendar scheduling, appointment setting, and coordinate meetings for team members using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure document integrity
• Support office management tasks such as inventory tracking, supply ordering, and maintaining organized filing systems
• Assist with bookkeeping activities including basic QuickBooks entries and expense tracking
• Provide customer support via phone or email, addressing inquiries promptly and professionally while maintaining a positive customer experience

Experience

• Previous office experience or clerical background with demonstrated organizational skills
• Bilingual proficiency in Chinese and English is essential for effective communication across diverse audiences
• Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Calendar)
• Experience handling multi-line phone systems and practicing professional phone etiquette
• Knowledge of data entry, filing procedures, proofreading, and basic bookkeeping (QuickBooks preferred)
• Strong time management skills with the ability to prioritize tasks efficiently in a busy environment
• Personal assistant or medical/dental receptionist experience is a plus but not required; relevant administrative or clerical experience is highly valued

Join us to be part of an energetic team that values proactive support, clear communication, and organizational excellence. Your contributions will help create a welcoming environment while ensuring operational efficiency. This position is paid and offers a rewarding opportunity to grow your administrative career in a supportive setting.

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person

Salary : $18 - $20