Secretary

Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth communication, efficient office management, and exceptional customer support. Your proactive approach and attention to detail will help foster a productive environment and support our organizational goals. This paid position offers an exciting opportunity for someone eager to utilize their clerical expertise, multitasking skills, and office management experience in a fast-paced setting.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently using excellent phone etiquette
• Perform data entry tasks with accuracy using Microsoft Office, Google Workspace, and other office software
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Support calendar management by scheduling appointments, meetings, and events with precision
• Assist with bookkeeping tasks using QuickBooks or similar accounting tools to track expenses and invoices
• Provide administrative support including proofreading documents, preparing reports, and managing correspondence
• Support customer service efforts by addressing inquiries and providing exceptional support via phone or email
• Perform general office management duties to ensure a clean, organized workspace conducive to productivity

Requirements

• Proven experience in an administrative or clerical role within an office environment
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with multi-line phone systems, front desk operations, and office management is preferred
• Knowledge of QuickBooks or bookkeeping experience is a plus
• Demonstrated customer service skills coupled with professional phone etiquette
• Ability to proofread documents accurately and maintain high attention to detail
• Personal assistant or medical/dental receptionist experience is advantageous but not required
• Strong typing skills with a focus on accuracy and speed

Join us as a Secretary and become an essential part of our vibrant team! Your energy, organizational prowess, and dedication will help us deliver outstanding service while advancing your career in a supportive environment. This is more than just an office job — it’s your chance to make a meaningful impact every day!

Pay: $19.00 - $23.00 per hour

Work Location: In person

Salary : $19 - $23