PROJECT COORDINATOR

EMH&T is seeking a Project Coordinator to support the department’s liaison to a Fortune 10 technology industry client, including research assistance, document management and submittals, preparation of executive summaries and project reports, schedule coordination, participation in client meetings, tracking action items, and supporting strategic initiatives as needed.

This position combines project coordination, business operations, process improvement, and client-focused service to support the successful delivery of high-quality projects. The ideal candidate is highly organized and consistently professional, with the ability to manage multiple priorities, analyze business processes, and support cross-functional teams. Strong written and verbal communication skills are essential. The successful candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, maintains strict confidentiality, and brings strong analytical, communication, and leadership capabilities to the team.

Responsibilities

• Support client-facing project leadership by maintaining accurate project records and budgets, tracking progress against timelines, and monitoring project deliverables.
• Attend client meetings, create and maintain work-in-progress (WIP) reports, and provide project teams with updates on deadlines, milestones, and outstanding tasks.
• Coordinate and document project conference calls and web meetings, including preparing and distributing meeting agendas, notes, and action items.
• Assist with continuous process improvement initiatives by evaluating and refining project lifecycles to minimize bottlenecks and improve operational efficiency.
• Support the development and implementation of standardized processes and deliverable frameworks to ensure consistency, quality, and brand integrity.
• Maintain a strong understanding of client objectives to help ensure project outcomes align with business goals and strategic priorities.
• Synthesize complex information into professional, high-impact communications for executive leadership and client stakeholders.
• Assist with establishing and maintaining data management protocols to protect confidential business information.
• Conduct reviews of project documentation to ensure accuracy, compliance, and alignment with project objectives.
• Evaluate and implement new business tools, technologies, and administrative methodologies to enhance operational effectiveness.
• Proactively identify project risks, communication gaps, and process challenges, developing solutions to maintain project momentum.
• Facilitate collaboration among cross-functional teams to ensure organizational goals are integrated into day-to-day project execution.
• Track and report key performance metrics and project milestones, providing leadership with insights on efficiency gains, performance trends, and opportunities for growth.
  
  

Skills

• Strong understanding of project coordination and business operations principles.
• Exceptional organizational, analytical, and multitasking abilities.
• Outstanding written and verbal communication skills; executive-level writing capability is essential.
• Strong interpersonal skills and the ability to build effective working relationships across all organizational levels.
• Ability to manage multiple priorities with a sense of urgency in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive business information.
• Experience with process improvement, project management practices, and strategic planning initiatives is preferred.
• Proficiency in data analysis, reporting, and business process documentation is desirable.
  
  

Qualifications

• MBA required; concentration in Business Administration, Strategy, Operations, Project Management, Communications, or a related field preferred.
• Minimum 7 years of experience supporting project teams in a role responsible for coordinating, tracking, and documenting project deliverables.
• Experience in consulting, professional services, corporate operations, technology, engineering, or other project-driven environments preferred.
• Demonstrated experience supporting client-facing initiatives, process improvement efforts, and cross-functional collaboration.
• Proficiency with Microsoft Office Suite, PDF software, Google Workspace, and project tracking tools is required.
  
  

Benefits

EMH&T offers a generous benefits package to all full-time employees, including medical, dental, vision, pharmacy, FSAs, paid vacation and personal leave, paid parental leave, paid community service time, 401(k) with company match, company-paid life insurance, wellness reimbursement, employee recognition programs, and annual merit/bonus consideration based on performance and business results.

Must be authorized to work in the United States; EMH&T is not currently able to sponsor work visas.

#hireEMHT #civildesign #civilengineer #emht #civil3D