Executive Assistant

Work Your Magic with us! Start your next chapter and join EMD Electronics.

Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

EMD Electronics is seeking a highly organized and proactive Executive Assistant. In this role you will support the Executive Vice President Thin Films who is also a member of the Electronics Executive Committee. This role is crucial in ensuring the smooth operation of the global teams and facilitating effective communication at the executive level.

Responsibilities

• Calendar Management: Efficiently manage a dynamic calendar, scheduling meetings, conferences, teleconferences, and virtual team events while considering global time zones.
• Travel Coordination: Plan and arrange travel itineraries, ensuring logistical efficiency and cost-effectiveness.
• Expense Management: Process and reconcile expense reports, subscriptions, and vendor invoices with accuracy and timeliness.
• Communication Support: Coordinate communications and assist in managing internal and external stakeholders.
• Organizational Support: Maintain and update organizational charts, support Adobe e-sign processes, prepare and organize reports, presentations and documentation for executive meetings and assist in project management for departmental initiatives
• Time Management: Support effective time management for the executive, prioritizing tasks and deadlines to enhance productivity.
  
  

Who You Are

Minimum Qualifications:

• High School Diploma or GED
• 5 years of administrative assistant experience
• 5 years of experience in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
  
  

Preferred Qualifications

• Associate’s degree in Business Administration, Operations Management, or other Business discipline
• Proven experience as an executive assistant or in a similar role within a corporate environment
• Excellent organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to handle sensitive information with discretion and confidentiality
• Exceptional multitasking abilities, strong attention to detail, and a collaborative spirit
  
  

Pay Range for this position: $32.00 – 51.00/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!