Reconciliation Specialist

Reconciliation Specialist Job LocationsUS-IN-Fort WayneID2025-4874 Company Shambaugh & Son, L.P. Category Administrative Services Position Type Full-Time Location Type Onsite Posted Date 2 months ago(10/18/2025 3:32 AM) About Us We are one of the largest mechanical, electrical, and plumbing contractors in Indiana and among the preeminent specialty contractors in the nation. We specialize in a full range of new and retrofit construction for industrial, food processing, commercial, institutional, healthcare, pharmaceutical, and bio-fuel projects. Job Summary Shambaugh & Son L.P. looking for a Reconciliation Specialist for our EMCOR National Agreement Group. This position will reconcile national agreement incentive purchases for EMCOR, quarterly and/or yearly by communicating with EMCOR operating companies regarding vendor reports and/or invoices submitted and resolving any discrepancies. #shambaugh #LI-TS #LI-onsite Essential Duties & Responsibilities Reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly Work with EMCOR companies and national suppliers to resolve reporting discrepancies to finalize reconciliation and ensure correct incentive is collected Revise and update quarterly National Purchasing input reports and inform EMCOR operating companies of new or cancelled agreements Communicate with companies to understand and accurately submit quarterly required documentation Prepare quarterly mailing to all EMCOR operating companies regarding new or cancelled agreements as well as any changes Updating the Vendor database, summary sheets, and electronic binder relating to national agreements to include creating PDFs Submitting updates to EMCOR Marketing for National Agreements SharePoint site to upload. Create and maintain national agreement vendor files Assist with breakdown of submitted quarterly documentation from EMCOR companies to prepare for reconciliation Other duties as assigned Qualifications Proficient in Microsoft Excel, Word, and PowerPoint as well as Adobe Pro Microsoft Access experience preferred Attention to detail; Highly organized Ability to multi-task Excellent communication skills (written and verbal) Self-starter/motivated and a strong work ethic Team Player Regular and reliable attendance, including the ability to work extended hours and weekends as required Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.