Executive Assistant

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

Job Summary

Provide complete administrative support to the Chief Operating Officer. Duties include general clerical, purchasing, inventory and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Other duties may be required as assigned by the Chief Operating Officer.

Essential Duties & Responsibilities

Include the following. Other duties may be assigned.

• Generate and produce reports as requested.
• Meeting notes and follow up with participants.
• Scheduling meetings, creating agendas and assisting in presentations.
• Assist in answering and returning phone calls.
• Editing and proofing of Word/Excel documents and PowerPoint presentations.
• Schedule travel and manage calendar.
• Maintaining individual and company licenses.
• Assist in planning meetings & training for departments the COO oversees.
  
  

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED is required.
• 5 years of executive administrative experience is required.
• High level of experience in Excel. Use of Macros is required.
• Experience with Microsoft Teams is required.
• Construction industry or engineering experience is a plus.
• Proven knowledge of Microsoft Office Software (i.e., Word, and particularly Excel) is required.
• Proven knowledge of Bluebeam is preferred
• Knowledge of general office machines and telephone systems is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism is required.
• Demonstrating commitment to company values is required.
• Excellent organizational skills are required.
• Ability to follow-up on tasks and assignments in a timely manner is required.
• Excellent written and verbal communications skills are required.
• Ability to prioritize in a fast-paced multi-task environment is required.
• Ability to perform basic business mathematical functions is required.
• Ability to work with minimal supervision is required.
• Ability to work effectively in a team environment is required.
• Complying with all operating policies, procedures, executed Plans, and Programs is required.
  
  

Language Skills

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.