Facility Coordinator Real Estate Procurement

About Us

From commercial office space and manufacturing to multi-site retail portfolios, we manage and support over 1 billion square feet of facilities space for the nation’s leading organizations. We provide comprehensive facility services ranging from mechanical maintenance and self-performed, site-based operations to energy-efficiency upgrades and supplier-managed interior/exterior maintenance.

Job Summary

The Commercial Real Estate Facility Coordinator provides administrative and operational support to Siemens Energy Real Estate and Workplace operations. This role supports day-to-day facilities operations across multi-site facilities with a focus on transactional processing, compliance and governance support, documentation management, coordination of vendors and calendars, and accurate data maintenance across multiple systems. The Facilities Coordinator works closely with internal stakeholders, vendors, and cross-functional teams to support efficient, compliant, and timely execution of real estate and facility activities while contributing to continuous improvement initiatives.

Essential Duties & Responsibilities

 

Minimum Requirements

1.                   High school diploma or equivalent required (Bachelor’s degree in Business, Facilities, Construction Management, Engineering, or related field preferred).

2.                   One to two years of Real Estate facilities, property management, customer service, or administrative experience; or an equivalent combination of education and experience. 

3.                   Experience or familiarity with procurement, vendor coordination, and documentation management preferred.

4.                   Strong organizational skills with the ability to manage multiple priorities.

5.                   Proficiency in Microsoft Office (particularly Excel) and comfort working across multiple systems (SAP, SharePoint, CMMS/FMS tools).

6.                   Strong written and verbal communication skills with professional customer-facing posture.

7.                   Ability to work independently with limited supervision while meeting deadlines.

8.                   Typing speed of at least 40 wpm with 95% accuracy.

 

Education

(HS Diploma, Under/Graduate Degree, etc.)

High School Diploma (required) Bachelor’s Degree (preferred)

Business Experience

     (prior years work/related experience)

0-2 yrs. experience

Technical Qualifications & Skills

Microsoft Office (Excel emphasis)

SharePoint / Document Management Systems

SAP PD2, Ariba, SRP (or similar procurement tools)

Basic CMMS/FMS familiarity

General comfort with data tracking, logs, and reporting tools

 

 

 

·         Professional demeanor; ability to interact effectively with internal stakeholders, vendors, landlords, and external partners.

·         Self-starter with strong attention to detail and a compliance-oriented mindset.

·         Customer service focus with the ability to anticipate needs and resolve issues.

·         Team-oriented collaborator able to work across functions and support shared objectives.

·         Strong organizational, judgment, and problem-solving skills with a focus on execution and accuracy.

·         Adaptability and willingness to learn new tools, processes, and governance requirements.

·         Results – driven by results, continuously striving to meet and exceed performance goals and functional excellence metrics

 

Physical Demands

Frequent office deskwork requiring sitting and use of phone and computer. May require periodic walking of facilities, participation in audits, and coordination of on-site activities. Occasional lifting of materials up to 50 pounds may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment

Reports to the Account Manager / Site Manager.

Interfaces with Maintenance staff, Procurement, Lease Administration, Legal/Compliance, and internal Real Estate stakeholders.

Works collaboratively with vendors and landlords to support facility operations.

Performs additional duties as requested to support facility and real estate objectives.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

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