What are the responsibilities and job description for the Senior Proposal Specialist position at Emburse?
Who We Are:
At Emburse, you’ll not just imagine the future – you’ll build it. As a leader in travel and expense solutions, we are creating a future where technology drives business value and inspires extraordinary results. Our AI-powered platform helps organizations modernize financial operations, increase visibility, and optimize spend across the enterprise.
At Emburse, we’re transforming the way businesses manage expenses, invoices, payments, and travel — and our growth depends on telling that story clearly and convincingly to prospective customers. We’re looking for a Sr Proposal Specialist to lead the strategy, development, and delivery of high-impact RFx responses and security questionnaires across our most complex and strategic opportunities.
This is a highly visible, senior-level individual contributor role within Revenue Operations. You’ll act as Emburse’s proposal subject matter expert, owning proposal strategy, content quality, compliance, and positioning from kickoff through submission. Operating with significant autonomy, you’ll partner closely with Sales, Product, Security, Legal, Marketing, and Finance to deliver persuasive, compliant submissions that showcase Emburse’s value and competitive differentiation.
What You Will Do
Finance is changing—and at Emburse, we’re leading the way. Our AI-powered solutions help organizations eliminate inefficiencies, gain real-time visibility, and optimize spend—so they can focus on what’s next, not what’s slowing them down.
Shape your future & find what’s next at Emburse.
Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
At Emburse, you’ll not just imagine the future – you’ll build it. As a leader in travel and expense solutions, we are creating a future where technology drives business value and inspires extraordinary results. Our AI-powered platform helps organizations modernize financial operations, increase visibility, and optimize spend across the enterprise.
At Emburse, we’re transforming the way businesses manage expenses, invoices, payments, and travel — and our growth depends on telling that story clearly and convincingly to prospective customers. We’re looking for a Sr Proposal Specialist to lead the strategy, development, and delivery of high-impact RFx responses and security questionnaires across our most complex and strategic opportunities.
This is a highly visible, senior-level individual contributor role within Revenue Operations. You’ll act as Emburse’s proposal subject matter expert, owning proposal strategy, content quality, compliance, and positioning from kickoff through submission. Operating with significant autonomy, you’ll partner closely with Sales, Product, Security, Legal, Marketing, and Finance to deliver persuasive, compliant submissions that showcase Emburse’s value and competitive differentiation.
What You Will Do
- Lead end-to-end development and submission of complex RFx responses and security questionnaires, from intake through final delivery
- Serve as the proposal strategy and content SME, ensuring submissions are persuasive, compliant, and aligned to client requirements and Emburse’s strengths
- Develop clear win themes and strategic narratives that differentiate Emburse and resonate with customer priorities
- Draft and structure proposal responses, partnering with Sales for deal-specific positioning and messaging
- Manage timelines, workflows, and internal reviews to ensure on-time, high-quality submissions
- Collaborate cross-functionally with Product, Security, Legal, Finance, Marketing, and other SMEs to gather accurate, validated inputs
- Ensure consistency of brand voice, messaging, and visual standards across all client-facing materials
- Maintain governance, version control, confidentiality, and audit readiness for all proposal documentation
- Act as a power user and steward of the proposal management platform (e.g., RFPIO), maintaining content hygiene, taxonomy, and automation standards
- Track and analyze performance metrics such as turnaround time, win rates, and content reuse to drive continuous improvement
- Provide data-driven insights and recommendations for process optimization and operational scalability
- Mentor junior proposal team members and contribute to training materials, templates, and playbooks
- Support content refresh initiatives, proposal library maintenance, and cross-functional revenue projects
- Bachelor’s degree in Business, Communications, Marketing, or a related field (or equivalent experience)
- 5–7 years of experience managing and authoring complex RFx responses and security questionnaires in a SaaS or technology environment
- Deep knowledge of proposal management best practices and compliance frameworks (APMP certification strongly preferred)
- Proven success delivering high-quality, compliant proposals under tight deadlines
- Exceptional writing, editing, and storytelling skills with a strong client-focused mindset
- Strong project management and organizational skills, with the ability to manage multiple high-priority workstreams independently
- Experience leading cross-functional collaboration and influencing stakeholders at multiple levels
- Proficiency with proposal management tools such as RFPIO (or equivalent) and Salesforce; familiarity with SafeBase or similar security portals is a plus
- Comfort using modern tools such as ChatGPT, Confluence, and content enablement platforms like HighSpot
- Experience in FinTech, SaaS, or Travel technology environments preferred
- A proactive, detail-oriented approach with a passion for continuous improvement and operational excellence
Finance is changing—and at Emburse, we’re leading the way. Our AI-powered solutions help organizations eliminate inefficiencies, gain real-time visibility, and optimize spend—so they can focus on what’s next, not what’s slowing them down.
- A Company with Momentum – We serve 12M users across 120 countries, helping businesses modernize
- A Team That Innovates – Work alongside some of the brightest minds in finance, tech, and AI to solve real-
- A Culture That Empowers – Competitive pay, flexible work, and an inclusive, collaborative environment that
- A Career That Matters – Your work here drives efficiency, innovation, and smarter financial decision-making
Shape your future & find what’s next at Emburse.
Emburse provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Emburse complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.