What are the responsibilities and job description for the Office Assistant position at Embry-Riddle Aeronautical University?
Job Description
Embry-Riddle: A Global Leader in Aviation and Aerospace
With vibrant campuses in Daytona Beach, FL, and Prescott, AZ—along with a Worldwide network spanning roughly 120 global locations—Embry-Riddle proudly stands as the world’s largest aviation and aerospace university. Now celebrating our 100th year, we continue to lead innovation in STEM education, serving more than 30,000 students worldwide. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space prepare the next generation of leaders shaping the future of flight and beyond.
The Opportunity
Embry-Riddle is now hiring an Office Assistant for the Student Engagement & Student Union department at the Daytona Beach Campus. The Office Assistant is responsible for supporting the smooth and effective operations of two office spaces and an active department of 17 full-time staff, a 75-member Student Government Association (SGA), and over 250 student organizations. Reporting to the SGA Transport & Services Manager, the Office Assistant supervises the work of a team of Student Assistants to provide a range of services to students, staff, and departments. The position requires someone who is professional, organized, and friendly, with strong customer service skills and the ability to work in a fast-paced, dynamic environment.
Key Responsibilites:
- Supervise services provided in the Student Leadership Suite and the RSO Hub, including a coffee station, printing/copying services, check and package pickups for student organization, and checking out of department assets.
- Oversee the reception desk in responding to in-person, email and phone requests for information and services.
- Purchase and maintain department equipment and supplies.
- Support staff and department activities and events; maintain staff meeting agendas and minutes.
- Support the administrative operations and services of the Student Government Association.
- Coordinate the Graduation Fair each semester.
- Maintain and update office door access for @300 students and staff through both card access and keys.
- Provide training for a team of 15-20 student assistants on procedures, policies, and assignments.
Perks Await You at Embry-Riddle!
- Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your health—because your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
- Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
- Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
- Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9 paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.
Qualifications
Required Education and Qualifications:
- Bachelors degree required with a focus in Business, Management, Leadership, Organizational Behavior, Human Resources, or Student Affairs.
- Must obtain and maintain commission as Notary Public with the State of Florida
Required Skills, Knowledge, Abilities:
- The position requires someone who is professional, organized, and friendly, with strong customer service skills, proficiency in the Microsoft Office suite, and the ability to work in a fast-paced, dynamic environment.
- Strong problem-solving and decision-making skills, initiative, and teamwork
- Demonstrated collaborative skills, motivational capabilities and conflict resolution skills.
Application process/requirements
To submit your application for this opportunity, please visit the
Embry-Riddle Career Site
and search for requisition number R310026. Please attach all relevant materials to your application when you apply online. Complete submissions include:
Cover letter
Full Resume
Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)
Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.
Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our
website
.- Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact
eraujobs@erau.edu
and should not reach out to hiring managers or staff.