Administrative Operations Coordinator

Location: Lexington, KY

Firm: Embry Merritt Womack Nance, PLLC (EMWN)

Department: Administration

Reports To: Office Manager & Managing Members

Embry Merritt Womack Nance, PLLC is seeking a highly organized and detail-oriented Administrative Operations Coordinator to support the firm’s human resources and administrative functions. This role is ideal for someone who thrives in a fast-paced professional environment and enjoys balancing people-focused responsibilities with operational support.

The Administrative Operations Coordinator plays a key role in recruitment, onboarding, employee relations, HR compliance, and office systems coordination. This individual will serve as a primary point of contact for routine employee inquiries while ensuring smooth day-to-day administrative operations.

• Serve as a first point of contact for employee questions and workplace concerns
• Assist in communicating and enforcing firm policies and procedures
• Support documentation for employee discipline and performance matters
• Maintain strict confidentiality with sensitive personnel information

• Screen resumes and employment applications
• Schedule and assist with initial candidate interviews
• Coordinate interview logistics with firm leadership
• Manage candidate communications and recruitment documentation

• Prepare new hire paperwork and onboarding materials
• Coordinate employee benefits enrollment and track deadlines
• Support employee orientation and training documentation
• Maintain and update internal training resources

• Track PTO, leave balances, and payroll-related data
• Maintain accurate employee personnel files and HR records
• Assist with payroll coordination, including bi-weekly approvals

• Monitor updates to employment laws and HR regulations
• Assist with maintaining compliance documentation and records

• Coordinate employee technology purchases and setup
• Assist with onboarding-related tech setup (equipment, access, etc.)
• Provide basic troubleshooting support alongside IT
• Track software subscriptions and coordinate vendor support

• Maintain organized HR and administrative records
• Assist with internal reporting and documentation
• Support firm-wide administrative initiatives as assigned

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• Prior experience in administrative, HR, or office operations roles preferred
• Strong organizational, communication, and multitasking skills
• Ability to handle confidential information with professionalism and discretion
• Proficiency in Microsoft Office or similar systems; ability to learn HR platforms
• Comfort with basic technology troubleshooting

• Administrative organization and attention to detail
• Employee relations and communication
• Recruitment coordination
• HR recordkeeping and compliance support
• Technology coordination and problem-solving 

Please submit your resume and a brief cover letter outlining your experience and interest in the role to Office Manager, Aimee Clark, at aimee.clark@emwnlaw.com.