Office and Operations Coordinator - Spanish Required

Job Summary

We are seeking a highly organized and proactive Office & Operations Coordinator to manage daily administrative, HR, and operational functions. This role is essential to ensuring smooth business operations, effective employee coordination, and compliance with internal policies.

Key Responsibilities

Administrative & Office Management

• Manage day-to-day office operations and communications
• Handle emails, document preparation, and internal correspondence
• Maintain organized records and filing systems

Human Resources & Employee Support

• Assist with onboarding and offboarding employees
• Maintain employee records and documentation
• Coordinate workers’ compensation cases and return-to-work processes
• Support employee communications and enforcement of company policies

Payroll & Benefits Coordination

• Assist with payroll processing and time tracking
• Ensure accuracy of employee hours and records
• Coordinate benefits-related documentation and reporting

Operations & Fleet Coordination

• Communicate with drivers and field staff regarding schedules and compliance
• Ensure required documents (insurance, registration, safety equipment) are in place
• Assist with internal reminders and enforcement of company policies

Compliance & Reporting

• Prepare reports and documentation for management
• Ensure adherence to company policies and local/state regulations
• Support audits and administrative reviews

Property Management

• Collect rent payments and maintain accurate records
• Prepare and send rent and utility invoices to tenants
• Respond to tenant inquiries and follow up on maintenance or service requests
• Coordinate with tenants and vendors to ensure timely issue resolution
• Maintain organized tenant files and lease documentation

Qualifications

• Previous experience in office administration, HR, or operations (preferred)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Bilingual required (English and Spanish)
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Experience in construction, utility work, or similar industry is a plus

Key Skills:

• Attention to detail
• Strong problem-solving abilities
• Ability to work independently
• Strong follow-up and accountability
• Professional communication with staff and management

Benefits:

• Paid sick time
• Paid vacation
• 401(k) retirement plan
• Healthcare plan including medical, dental, and vision

Additional Notes:

• This position requires a reliable and detail-oriented individual who can maintain efficient operations in a fast-paced environment
• Training will be provided as needed