What are the responsibilities and job description for the Executive Assistant position at Elwood Staffing?
When you join the Elwood family, you become part of a team that fosters a culture of integrity, winning and achieving results, providing superior customer service, and helping others. We help people find jobs and help employers find the people they need to be successful. You can leave the office each day knowing that you made a difference in your community. Our success comes from the success of our associates and customers. Come experience the Elwood way and make a difference with us!
Elwood Staffing is also a performance and results-driven culture for the hard-working, passionate, and highly motivated. You can expect a career that provides a constant variety of challenges along with progressive training and professional development to meet those challenges. Come work for a growing company that serves more than 6,000 businesses and puts more than 28,000 people to work daily.
#powerthepurple
General Purpose:
The Executive Assistant provides high-level administrative, financial, and strategic support. This role requires exceptional discretion, judgment, and professionalism, as well as the ability to manage complex, confidential information. The Executive Assistant serves as a trusted partner, ensuring business, financial, and logistical affairs are managed seamlessly and efficiently.
Essential Functions:
Executive & Administrative Support
- Provide comprehensive administrative support, including calendar management, meeting coordination, travel arrangements, and correspondence
- Manage sensitive and confidential information with the highest level of integrity
- Anticipate needs and proactively address issues before they arise
- Assist in planning business, personal & community events
- Personal errands as needed
- Assist as needed outside regular business hours
Financial, Banking & Tax Support
- Support tax-related activities
- Assist with financial recordkeeping, expense tracking, and reconciliation as required
- Maintain organized financial and legal files, ensuring accuracy and compliance
- Manage personal checking account: coordinate and pay bills, taxes and insurance
Event Planning & Logistics
- Plan and coordinate shareholder events, including meetings, retreats, and special functions
- Manage vendor relationships, contracts, budgets, and event logistics from planning through execution
- Ensure events reflect the professionalism and standards of the organization
- Assist with community related projects
Desired Skills & Experience:
- 3 years of experience in executive administration, executive assistant, or similar senior-level support role
- Demonstrated experience supporting C-suite executives, board members, or principals in a confidential environment
- Exceptional organizational, time management, and problem-solving skills
- High level of discretion, integrity, and professional judgment
Skills & Competencies
- Executive presence and professionalism
- Strong written and verbal communication skills
- Ability to manage multiple priorities with minimal supervision
- Attention to detail with a high standard of accuracy
- Proficiency in Microsoft Office and related business systems
- Comfort working independently and making judgment-based decisions
Working Conditions
- Primarily office-based with flexibility as needed to support executive travel and events
- May require availability outside standard business hours to support executive needs
What Elwood Staffing can offer you:
- Health, Dental and Vision plan
- Prescription drug plan
- Life and Supplemental Life Insurance
- Short and Long - Term Disability
- 401K Plan with company contribution
- Telemedicine - Teledoc
- Employee Assistance Program
- Access to Benefit Advocates
- Discount tickets, travel, and shopping-Working Advantage
- Dell computer discount
- Enterprise Rental Car discount
- Chairman's Club
- Anniversary awards program
- Tuition reimbursement
- Certified Staffing Professional training and certification
- $500 bonus paid for completion of approved Professional Certification
- $500 Recruitment Incentive for Internal Careers
- Bereavement Leave
- Paid Time Off & Paid Holidays
- Progressive training and development
- Opportunities for advancement throughout our company
Join our growing team today and discover why Elwood is one of the best to work for in the staffing industry!
Find out more about us at www.elwoodstaffing.com.
We are an Equal Opportunity Employer.
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