Benefits Administrator

When you join the Elwood family, you become part of team that fosters a culture of integrity, winning and achieving results, providing superior customer service, and helping others. We help people find jobs and help employers find the people they need to be successful. You can leave the office each day knowing that you made a difference in your community. Our success comes from the success of our associates and customers. Come experience the Elwood way and make a difference with us!

Elwood Staffing is also a performance and results-driven culture for the hard-working, passionate, and highly motivated. You can expect a career that provides a constant variety of challenges along with progressive training and professional development to meet those challenges. Come work for a growing company that serves more than 6,000 businesses and puts more than 28,000 people to work daily.

#powerthepurple

General Purpose:

The Benefits Administrator is responsible for the day-to-day administration, processing, and coordination of employee benefit programs. This role ensures accurate enrollment, billing, compliance, and employee communication across all our plans. The position requires strong attention to detail, data integrity focus, and the ability to manage high-volume, recurring processes while identifying opportunities for automation and process improvement.

Essential Functions:

• Manage benefits for internal employees and serve as benefits liaison to temporary associates across the United States.
• Work collaboratively with our TPA's (Third Party Administrator) and Brokers.

Enrollment, Changes & Separations

• Process new hires, terminations, rehires, and status changes in HRIS and vendor systems.
• Ensure timely and accurate benefits enrollment for new hires and ongoing employee changes.
• Coordinate and validate dependent eligibility and life event changes.
• Manage weekly eligibility, enrollment, and deduction files, as well as electronic data interface (EDI) files for TPA's.
• Assist with planning and execution of annual open enrollment (OE) for internal employees and associates.
• Perform enrollment audits, data validation, and vendor file updates during OE period.

Employee Support & Communication

• Respond to employee inquiries regarding benefits, enrollment, life events, and claims issues.
• Provide support for high-volume ticket resolution related to benefits issues.
• Coordinate new hire communications, enrollment reminders, and benefits confirmations.
• Assist in development and maintenance of benefits education materials and resources (e.g., intranet, videos, FAQs).
• Support development of enrollment materials and employee communications, including education on benefits.

Compliance & Regulatory Administration

• Ensure compliance with federal, state, and local regulations (e.g., COBRA, State leaves, SPD distribution, 116M reporting, state
• forms), as well as ACA compliance.
• Lead HIPAA compliance efforts concerning records retention and service operations.
• Process life, accident, critical illness and disability claims.
• Administration support for state leave benefits continuation, National Medical Support Orders, and 401k plans.

Process Improvement, Data Integrity & Billing

• Resolve discrepancies between internal HRIS data and vendor records.
• Maintain invoice tracking, reconciling, and ensure timely payment processing.
• Maintain and update benefits procedures, documentation, and internal knowledge bases (wiki/intranet).
• Support initiatives to reduce manual work, improve turnaround time, and minimize errors.

Desired Skills & Experience:

• Bachelor's Degree in Business, Human Resources, or related field.
• 2 years of benefits administration experience.
• Experience in administering self-funded health plans, 401k plans, and ancillary benefits.
• Strong analytical and problem-solving skills with high attention to detail.
• Experience with Human Resource Management System software.
• Ability to work cross-functionally to proactively communicate and to resolve issues with the highest sense of urgency.
• Excellent computer skills including proficiency in Microsoft Office suite, specifically Microsoft Excel.
• Ability to work cross-functionally to proactively communicate and to resolve issues with the highest sense of urgency.
• Strong verbal and written communication skills.

What Elwood Staffing can offer you:

• Health, Dental and Vision plan
• Prescription drug plan
• Life and Supplemental Life Insurance
• Short and Long - Term Disability
• 401K Plan with company contribution
• Telemedicine - Teledoc
• Employee Assistance Program
• Access to Benefit Advocates
• Discount tickets, travel, and shopping-Working Advantage
• Dell computer discount
• Enterprise Rental Car discount
• Chairman's Club
• Anniversary awards program
• Tuition reimbursement
• Certified Staffing Professional training and certification
• $500 bonus paid for completion of approved Professional Certification
• $500 Recruitment Incentive for Internal Careers
• Bereavement Leave
• Paid Time Off & Paid Holidays
• Progressive training and development
• Opportunities for advancement throughout our company

Join our growing team today and discover why Elwood is one of the best to work for in the staffing industry!

Find out more about us at www.elwoodstaffing.com.

We are an Equal Opportunity Employer.

#IJC