What are the responsibilities and job description for the Property Manager position at Elm Grove Companies?
About Elm Grove
A well-established Real Estate Development and Property Management firm is looking to hire a Property Manager with HUD experience to join their team in Hooksett NH.
A good candidate will have maintenance experience and a great attitude. Must have good knowledge in apartment maintenance including but not limited to plumbing, electrical, drywall, painting and general carpentry. Appliance repair is a plus. Ability to diagnose issues and must have own tools, vehicle and state issued driver's license.
Our Culture & Values
At Elm Grove Companies, our values aren’t just words — they’re how we work every day. We lead with Respect, collaborate through Synergy, take Accountability for our actions, show up with Dependability, and embrace a Growth Mindset in everything we do.
We expect every team member to live these values daily — in how they communicate, solve problems, and support one another. We offer freedom to think, create, and contribute without micromanagement, and we hold each other to a high standard of ownership and integrity.
If these values align with how you work and who you are, we want to talk with you.
The Role
You will own full-cycle management of an assigned Project-Based Section 8 property under a HUD HAP contract: compliance, occupancy, finances, maintenance, and staff. You will be the primary contact with NHHFA's Contract Administrator and HUD Boston Regional Office. This role demands operational command — not just procedural familiarity.
Responsibilities
Required
A well-established Real Estate Development and Property Management firm is looking to hire a Property Manager with HUD experience to join their team in Hooksett NH.
A good candidate will have maintenance experience and a great attitude. Must have good knowledge in apartment maintenance including but not limited to plumbing, electrical, drywall, painting and general carpentry. Appliance repair is a plus. Ability to diagnose issues and must have own tools, vehicle and state issued driver's license.
Our Culture & Values
At Elm Grove Companies, our values aren’t just words — they’re how we work every day. We lead with Respect, collaborate through Synergy, take Accountability for our actions, show up with Dependability, and embrace a Growth Mindset in everything we do.
We expect every team member to live these values daily — in how they communicate, solve problems, and support one another. We offer freedom to think, create, and contribute without micromanagement, and we hold each other to a high standard of ownership and integrity.
If these values align with how you work and who you are, we want to talk with you.
The Role
You will own full-cycle management of an assigned Project-Based Section 8 property under a HUD HAP contract: compliance, occupancy, finances, maintenance, and staff. You will be the primary contact with NHHFA's Contract Administrator and HUD Boston Regional Office. This role demands operational command — not just procedural familiarity.
Responsibilities
- Administer all tenant certifications (move-in, Annual, Interim) per HUD Handbook 4350.3 Rev-1; prepare and submit HUD Form 50059 via TRACS; resolve errors.
- Operate EIV system (Income Reports, Identity Verification, Existing Tenant Search, New Hire Reports); document all discrepancy resolution; maintain EIV Binder.
- Submit monthly HAP vouchers; reconcile payments; maintain contract rent schedules; administer HAP contract billing.
- Prepare for and respond to HUD Management and Occupancy Reviews (MORs) with corrective action plans.
- Manage waitlist, applicant screening, eligibility determinations, and move-in paperwork per TSP and Fair Housing requirements.
- Monitor delinquency; manage evictions under NH RSA 540; oversee security deposit returns per NH RSA 540-A.
- Manage operating budget, vendor invoices, and monthly financial/compliance reporting; participate in annual budget prep.
- Coordinate maintenance and work orders in AppFolio; ensure units meet HQS/NSPIRE standards.
- Supervise on-site leasing and maintenance staff; conduct performance reviews.
- Implement HOTMA policy updates per NHHFA and HUD guidance.
Required
- 3 years managing a HUD Project-Based Section 8 / HAP contract property (non-negotiable)
- HUD Handbook 4350.3 Rev-1 working knowledge
- Hands-on HUD 50059 / TRACS submission and error resolution
- EIV proficiency and discrepancy resolution
- MOR preparation and response experience
- HAP voucher billing and rent schedule administration
- Fair Housing Act knowledge incl. reasonable accommodation
- AppFolio, Yardi, or equivalent proficiency
- CPO, COS, HCCP, or equivalent NAHRO/NCHM/SHCM certification
- Layered program experience (LIHTC Section 8, PBV, or Section 811 PRA)
- HOTMA implementation experience (PIH Notice 2023-27)
- NHHFA program requirements and reporting familiarity
- HUD REAC/NSPIRE inspection preparation
- Yardi Voyager Affordable module experience
- Associate's or Bachelor's degree
- Competitive base salary commensurate with experience.
- Health, dental, and vision insurance.
- Paid time off and holidays.
- Compliance certification reimbursement and professional development support.