What are the responsibilities and job description for the Project Coordinator - Commercial position at Ellingson Plumbing, Heating, A/C & Electrical?
About Us: Ellingson Plumbing, Heating, A/C & Electrical is a leading construction company working in both residential, commercial, and industrial applications.
At Ellingson, we value integrity, dedication, family, service, and excellence. We take pride in our work and our team, and we are committed to providing the highest level of service to our clients. Ellingson employees make a difference in our communities every day and are the cornerstone of our success. Our small-team atmosphere makes working at Ellingson feel like home while still being large enough to provide opportunities for career advancement.
Position Overview:
The Project Coordinator plays an integral role in the success of our Commercial Projects by managing the development, oversight, and organization of essential project documentation. This includes managing submittal requests, RFIs (Requests for Information), change orders, project progress reports, and close-out materials. Known for a meticulous approach and strong organizational acumen, the Project Coordinator ensures accuracy, consistency, and efficiency in all project records. In this strategic support role, the coordinator works in close partnership with Project Managers and clients to align schedules, maintain clear communication, and drive seamless execution throughout the entire project lifecycle.
Key Responsibilities:
In this role, the Project Coordinator supports key operational functions by coordinating both progress and final billings, tracking sales opportunities, and assisting with proposal management. The position also contributes to maintaining the project capacity plan and forecasting future workload. Additional responsibilities include setting up new commercial projects, processing job changes, overseeing the submittal process, updating employee schedules and resource availability, preparing project manuals, and documenting procedures and work instructions. The Project Coordinator collaborates closely with teams across Sales, Accounting, Operations, and Service to promote clear communication and ensure projects move forward efficiently and effectively.
Qualifications:
- Ability to manage multiple tasks.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office Suite and accounting systems.
- Excellent problem-solving skills and attention to detail.
- Ability to work well with others.
What We Offer?
Competitive pay based on experience.
We offer three different health insurance plans. Our dental, vision, short-term disability, and life insurance plans are free. We offer a 401(k) plan with 3% match, paid time off, holidays and an annual uniform allowance. Our employees and their families are very important to us, and we sponsor regular events including employee breakfasts, fishing excursions, skeet, sporting events, holiday dinner, and other events throughout the year.
Why Join Us?
At Ellingson, we are more than just a workplace – we are a family. We are dedicated to fostering a connected and supportive environment, valuing work-life balance, and creating a positive and rewarding atmosphere. Join our team as a Project Coordinator and become part of a company that is committed to your success and dedicated to maintaining the highest standards of service and excellence.