Elko High School School Secretary II - (2026-27 SY) *INTERNAL APPLICANTS ONLY

ELKO COUNTY SCHOOL DISTRICT

HUMAN RESOURCES DEPARTMENT

*ONLY INTERNAL APPLICANS WILL BE CONSIDERED.*

2026-27 SY

Position Title: School Secretary II – Attendance Secretary

Classification: Classified / Support / Unlicensed
Terms of Employment: Full Time – 170 Days
FLSA Status: Non-Exempt
Salary Placement: This is a classified position assigned to the classified salary schedule.

POSITION SUMMARY

Under general direction, performs a variety of complex secretarial and attendance-related duties requiring substantial independent judgment. Responsibilities include maintaining accurate student attendance records, providing administrative support, and performing general accounting and clerical functions while ensuring compliance with district and state regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list of essential duties and responsibilities is not exhaustive and may be supplemented.

• Plans, organizes, and sets priorities for work; functions effectively both independently and as part of a team.
• Interprets, explains, and applies written and oral instructions, procedures, and district policies.
• Maintains accurate student attendance records, including daily attendance, tardies, early dismissals, and truancy reports in accordance with district and state requirements.
• Communicates with parents/guardians regarding student absences and verifies attendance information.
• Prepares and distributes attendance reports to administrators, teachers, and district personnel as required.
• Obtains and relays information from visitors regarding their needs and, when necessary, refers them to appropriate administrative staff.
• Prepares board items, travel arrangements, and travel reimbursements in accordance with district procedures.
• Maintains calendars and schedules appointments, meetings, and conferences.
• Composes, prepares, and edits confidential correspondence and complex reports.
• Assists in the preparation of the department budget and special program reports.
• Coordinates the work of several others in relation to the needs of specific projects or programs.
• Utilizes student information and office software systems to maintain accurate records and generate reports.
• Ensures compliance with confidentiality requirements, including the Family Educational Rights and Privacy Act (FERPA).
• Conforms to safety standards as established by district and regulatory guidelines.
• Performs other tasks related to the position as assigned.

DISTINGUISHING CHARACTERISTICS

This classification involves complex secretarial duties pertaining to a highly specialized activity or a large operating department. The Attendance Secretary functions with a high degree of independence and serves as a key resource for attendance compliance and reporting.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Modern secretarial and office practices, procedures, and equipment.
• Record-keeping and basic accounting procedures.
• School district operations and attendance policies in relation to division or department functions.
• Applicable state and federal regulations related to student attendance and confidentiality.

Ability to:

• Promote positive public relations and deal tactfully and diplomatically with students, parents, staff, and the public.
• Plan, organize, and set priorities for work and perform duties independently.
• Interpret, explain, and apply written and oral instructions, procedures, and policies.
• Maintain confidentiality and uphold high ethical standards.
• Perform editorial review for spelling, punctuation, grammar, and format.
• Work under pressure, meet short deadlines, and shift priorities as needed.
• Prepare and process letters and reports in conformance with established principles of style and format.
• Maintain a high level of accuracy and attention to detail.
• Prepare complex reports on own initiative or as directed.
• Work flexible hours or schedules when necessary.
• Recognize and report hazards and apply safe work practices.
• Exercise sound judgment regarding when to act independently and when to refer situations to a supervisor.
• Utilize computer applications such as word processing, spreadsheets, databases, email, and student information systems.

POSITION REQUIREMENTS

Education, Training, and Experience

• High school graduation or equivalent (e.g., GED, college, technical or trade school transcript, or foreign equivalency).
• Three (3) years of progressively responsible secretarial or clerical experience.
• Verified keyboarding/typing score of 45 words per minute.

Preferred Qualifications

• Verified dictation score of 80 words per minute.
• Experience with student information or attendance management systems.
• Possession of the physical and mental stamina commensurate with the responsibilities of the position.
• Personal characteristics including poise, professionalism, integrity, flexibility, and appropriate appearance necessary for success in the Elko County School District.

DOCUMENT(S) REQUIRED AT TIME OF APPLICATION

• Proof of high school graduation or equivalent (GED, college, technical, or trade school transcript, or foreign equivalency).
• Verified keyboarding/typing score of 45 words per minute.
• Specific documented evidence of training and experience to satisfy the qualifications of the position.

EXAMPLES OF ASSIGNED WORK AREAS

Elko County School District facilities, including school sites and department offices.

WORK ENVIRONMENT

Strength: Sedentary/Light – Exertion of 10–25 pounds of force occasionally, up to 10 pounds frequently, or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects. Work is primarily performed in an indoor office environment with frequent interaction with students, staff, and the public.

Physical Demands: Frequent reaching, handling, repetitive fine motor activities, talking and hearing.

Vision: Frequent near acuity and occasional far acuity. Mobility to work in a typical office setting and use standard office equipment. Vision to read printed materials, VDT screens or other monitoring devices. Hearing and speech to communicate in person or over the telephone.

Environmental Conditions: Climate controlled office setting with temperatures ranging from mild to moderate cold/heat. Exposure to noise levels ranging from moderate to loud and occasional to frequent time periods.

Hazards: Furniture, playground/office equipment, communicable diseases, chemicals (as related to specific assignment), and power/hand operated equipment and machinery (as related to specific assignment).

EXAMPLES OF EQUIPMENT/SUPPLIES USED TO PERFORM TASKS:

Various      computers,      printers,      typewriters,       telephones,      calculators,       copy     machines,      fax     machines,      filing cabinets/equipment, etc.

EQUAL EMPLOYMENT OPPORTUNITY – AFFIRMATIVE ACTION

The Elko County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, or disability and shall extend to working conditions, training, promotion, and terms and conditions of employment.

Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in the Human Resource Department. Notification may be made in person, in writing, or by calling: (775) 738-5196.