Accounts Payable Technician II

Elko County School District
Finance Department

Position Title:                       Accounts Payable Technician II

Classification:                       Classified/Support Staff/Unlicensed

Department:                         Finance Department

Reports to:                           Chief Financial Officer

FLSA Status:                         Non-Exempt

Terms of Employment:           Full Time - 219 Days

This is a classified position assigned to the classified salary schedule.  This position starts at Level 21.
 
SUMMARY:
Perform highly responsible confidential and technical accounting and clerical work involving the District's accounting system and other related functions. Employees in this classification receive supervision within a framework of standard policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
•     Operate a wide variety of office equipment including personal computers and

       peripherals , 10-key calculator, and copier

•     Print and process purchase orders for all schools in the District

•     Match invoices with corresponding purchase orders and process for payment, including

       in lieu of transportation, scan and electronically file backup documentation 

       appropriately

•     Create complete and timely accounts payable reports for board docs

•     Enter, edit, and print checks for weekly student activity check batches

•     Keep track of Pay As You Go (PYG) expenditures and submit for Elko County 

       reimbursement at least monthly

•     Update vendor information and scan corresponding W-9 forms

•     Print and mail yearly 1099 forms

•     Work with school secretaries to help them understand policies and procedures; how to

       enter information into the district software; and other financial related duties including

       how to run reports for their school sites; visit schools when necessary to help with 

       training related to financial duties when needed

•     Monitor and reconcile NutriKids reports and payments received from schools

•     Maintain accounts and train site secretaries in the use of online payments account,

      currently My School Bucks

•     Monitor receivable mailbox and ensure direct deposit items are receipted and posted, as

      notified

•     Ensure deposits are taken to the bank timely and kept secure between bank visits;

      oversee deposit and receipting process

•     Review student activity deposits to ensure information is complete, scan, and post

•     Prepare accounts receivable billings as needed

•     Monitor referee payments to ensure sufficient funds are available.

•     Receive and sort mail directed to the finance department daily

•     Perform detailed bid procedures, at least annually; coordinate orders for school 

       supplies, athletic and janitorial supplies to ensure supplies can be purchased less

       expensively and warehoused

•     Annually create Surplus Sale listings, record bids, receipt payments received, assist 

       with notifying successful bidders

•     Maintain information in the Fixed Asset Management Program; coordinate inventory of

       tagged items by warehouse personnel; balance annual reports and generate

      depreciation for the year-end financial close

•     Maintain fuel and store cards

•     Maintain cell phone account information

•     Monitor and manage prepaid accounts for postage machines in District office

•     Regularly maintain information on Xerox website to track copier changes

•     Gather information for year-end financial audit including, but not limited to, detailed

       listings of receivable and payable items, as well as capital asset records

•     Other duties as assigned

QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential  duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:
High School graduate or equivalent and three years experience in office bookkeeping capacity.

OTHER SKILLS and ABILITIES:
Accounting and financial record keeping principles and practices, especially as they pertain to governmental and school district accounting. Personal computer software including spreadsheets and word processing.

Perform difficult clerical and technical work rapidly and accurately. Understand and carry out oral instructions independently. Work cooperatively with those contacted in the course of work. Prepare accurate financial summaries and reports, establish and maintain a variety of records. Analyze situations accurately and adopt an effective course of action. Perform arithmetical calculations with speed and accuracy. Learn and apply office policies, rules and procedures rapidly; read, understand and interpret written laws, rules, and standards. Use initiative and judgment in discussing problems with public and District staff. Assemble and organize data and prepare worksheets and reports as requested. Communicate effectively and tactfully in both oral and written form.

LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence. Ability to speak effectively before vendors, administrators and staff.

MATHEMATICAL SKILLS:
Ability to calculate figures and amounts such as discounts, interest, and percentages, Ability to apply concepts of basic algebra.

REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk, or hear and operate a computer. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds, such as computer paper boxes. Specific vision abilities required by this job include close vision.

 
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. Position usually demands meeting deadlines with severe time constraints.

An Affirmative Action / Equal Opportunity Employer
The Elko County School District is an equal opportunity employer and will not knowingly discriminate in any area of employment. Those include discriminatory recruiting and hiring practices against any United States citizen or legal alien on the basis of race, color, creed, religion, sex, age, marital status, national or ethnic origin, or disability and shall extend to working conditions, training, promotion, and terms and conditions of employment.

Individuals with a disability who require reasonable accommodation(s) during any step of the screening process or who have questions about qualifications should notify a representative in the Human Resources Department. Notification may be made in person, in writing, or by calling: (775) 738-5196.