Accounting Clerk

JOB SUMMARY: The accounting clerk position must complete the required responsibilities in accordance with the office procedures including but not limited to areas of bookkeeping, accounting, payroll and procurement; computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
• Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases according to company procedures.
• Audits invoices against purchase orders, researches discrepancies, and requests approval for payment.
• Investigates problems that vendors or purchasing agents have with obtaining payment for bills and follows up with affected parties.
• Computes and records charges, refunds, and cost of lost or damaged goods, freight charges, rentals, and similar items.
• Completes tasks related to counting inventory for all properties.
• Prepares vouchers, invoices, checks, account statements, reports, and other records, and reviews for accuracy and variances.
• Reconciles bank statements.
• Monitors loans and accounts payable and receivable to ensure that payments are up to date.
• Maintains electronic record retention system for accounts payable, payroll, and other accounting documentation.
• Reviews, balances, and interprets computer reports, and makes corrections.
• Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
• Assists in preparation of year-end reports and 1099 forms.
• Prepare, verify, collect, and count deposits for all properties; input receipts data for all deposits.
• Input data receipts from all properties.
• Process A/R transactions.
• Other duties may be assigned.

PAYROLL DUTIES AND RESPONSIBILTIIES include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Compiles payroll data such as hours worked, sales or piecework, taxes, and insurance to be withheld, and employee identification number, from time sheets and other records.
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll by verifying against personnel action notices.
• Records changes affecting net wages such as exemptions, insurance coverage, garnishments, payroll deductions, and loan payments for each employee to update master payroll records.
• Records data concerning transfer of employees between departments.
• Completes tasks related to weekly payroll processing, which includes initiating payroll cycle, importing payroll data, preparing preprocessing payroll registers, computing garnishments, reconciling tip reports to payroll register, following up with management to obtain correct or complete documentation, adjusting for errors, auditing documentation, and submitting weekly payroll to third party service provider.

COMPETENCIES
To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.
Attendance/Punctuality – Is consistently at work and on time.
Communication – Must have exceptional people skills. Able to communicate effectively with any customer and employees at all levels.
Customer Service - Manages difficult or emotional customer situations
Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold organizational values.
Interpersonal Skills - Maintains high level of confidentiality.
Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the company's long and short term goals.
Oral Communication-Listen and get clarification; Respond well to questions.
Organizational Support - Follows policies and procedures.
Problem Solving - Identifies and resolves problems in a timely manner.
Professionalism - Follows through on commitments.
Quality - Demonstrates accuracy and thoroughness.
Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.
Teamwork – Contribute to building a positive team spirit; Support everyone's effort to succeed.
Technical Skills -Shares expertise with others.
Written Communication - Writes clearly and informatively.

SUPERVISORY RESPONSIBILITIES
This job requires no supervisory responsibilities.