Registrar - TA Dugger Junior High

Job Description: Registrar

Department: Principal

Last Revised: March 2026

Job Summary

The Registrar is responsible for the accurate maintenance, management, and reporting of student academic records, including grades, transcripts, and course histories. This position ensures data integrity within the student information system, supports the student enrollment and scheduling process, and provides clerical and administrative support to ensure compliance with district and state requirements.

Main Duties and Responsibilities

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

1. Maintain and update permanent student records, ensuring accuracy and confidentiality.
2. Enter, verify, and manage student grades, course credits, and GPA calculations within the student information system.
3. Process student enrollment, withdrawals, and transfers, including records requests and communication with previous schools.
4. Input and manage demographic updates, course requests, and transfer credits.
5. Develop and maintain student schedules at the beginning of the school year and throughout the year as needed.
6. Monitor grade entry and assist teachers with the student information system.
7. Generate and distribute report cards, transcripts, and other academic records.
8. Identify students with failing grades and assist with parent notification processes.
9. Ensure compliance with Tennessee attendance guidelines and district policies.
10. Perform data audits and run system processes (e.g., grade calculations, credit posting) to ensure record accuracy.
11. Assist with general clerical and administrative duties.
12. Provide support for school operations, including assisting staff and responding to records-related inquiries.
13. Perform additional duties as assigned by the school administration.

Minimum Education and Experience

• High school diploma or equivalent required.
• Vocational or technical training in office administration or a related field preferred.
• Minimum of three (3) to five (5) years of progressively responsible clerical or administrative experience preferred.
• Demonstrated proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with student information systems and office procedures preferred.

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Key Competencies

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

• Student information systems and data management practices
• Tennessee attendance and reporting requirements
• School scheduling processes and academic record-keeping
• District policies, procedures, and student handbooks
• Strong attention to detail and data accuracy
• Effective organizational and time-management skills
• Proficiency in data entry and office software systems
• Ability to maintain confidentiality of student records
• Strong interpersonal and communication skills
• Ability to work collaboratively with staff, students, and families
• Problem-solving skills and ability to manage multiple priorities

Physical Demands and Working Conditions

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the listed functions.

• This position is on-site and requires regular interaction with district and school personnel.
• Physical presence at work is an essential function of this position.
• Regular sitting, standing, walking, speaking, and hearing.
• Frequent use of hands for typing and operating office equipment.
• Occasional lifting of objects up to 25 pounds; frequent lifting and/or carrying up to 10 pounds.
• May require stooping, kneeling, reaching, pushing, or pulling.
• Work is primarily performed in an office environment with occasional evening meetings (Board meetings/workshops)

Terms Of Employment

• Salary and work year to be established by the Board.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned.

Salary : $15 - $17