Administrative Assistant

Administrative Assistant

Job summary : Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis

Job Duties :

Answer telephones and direct the caller to appropriate associate / Transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages

Provide callers with information such as company address, directions to company, fax numbers, company website and other related information

Greets and directs visitors to the company

Manages reception area to maintain a professional image

Receive, sort and forward incoming mail

Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.)

Serve as point person for organizing all large mailings

Assist in the ordering, receiving, stocking and distribution of office supplies

Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc.

Manage conference room reservations and organize all aspects for meetings

Type correspondence and reports; edit and update various spreadsheets

Maintain confidential records and files

Perform other related duties as required

Qualifications :

1-3 years previous experience in an office environment

Excellent time management and multitasking skills

• Working knowledge of mail processes such as postage machine, FedEx, UPS Computer literacy;

Proficiency in Microsoft Word, Excel, Outlook, data entry

Ability to enter data efficiently, timely and correctly in order to meet deadlines

Good planning and organizational skills

Well-developed verbal, listening, and written communications skills

Ability to work independently or as a team player

Attention to detail and a high level of accuracy and confidentiality

Ability to maintain a professional appearance and manner

Ability to contend with a wide variety of people on various issues

Ability to work in a busy office with constant interruptions

Knowledge of general bookkeeping, accounting and / or Human Resources skills may be required

Physical demands :

Regularly spend long hours sitting and using office equipment and computers

Regularly move from sitting to standing positions effortlessly

Regularly work on repetitive tasks

Occasionally lift 5-10 pounds

shift

22.00 / hr

Elite Staffing offers the following benefit programs for your participation : Medical, Dental, Vision, Voluntary Benefits, 401k Retirement Plan, and Commuter benefits.

Long Term

Minooka, IL 60447