Facilities Coordinator

Facilities Coordinator

Our client, an educational business, is seeking a temporary, full-time Facilities Coordinator to serve as the on-site liaison for multiple office improvement projects. This role will ensure smooth execution of vendor activities and maintain clear communication between the Facilities team (located in a different time zone) and the local site manager.

Key Responsibilities

• Act as the primary on-site point of contact for vendors performing office upgrades, including carpet replacement, kitchen renovation, furniture disposal, IT equipment recycling, furniture and office equipment purchasing, keyless entry installation, and other improvements.
• Support Facilities team in various inventorying projects and assist in office branding activities.
• Coordinate vendor access during business hours and supervise activities to ensure general compliance with project objectives.
• Provide timely status updates to the Facilities department and site manager, including progress reports, open items, next steps, and any challenges or delays.
• Facilitate real-time communication (including video calls) between vendors and decision-makers when clarification is needed.
• Maintain organized documentation of project activities, vendor interactions, and outstanding issues.

Education & Experience

• High school diploma required; associate or bachelor’s degree in business administration, facilities management, or related field preferred.
• 3 years of experience in office administration, facilities coordination, or project support roles.
• Prior experience supporting office renovations, buildouts, or major improvement projects.
• Experience with inventorying and branding coordination is a plus, but not required.

Skills & Competencies

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple tasks and prioritize effectively.

If this position is right up your alley, apply today!