What are the responsibilities and job description for the Sr. Administrative Assistant position at Elite Parking Services?
Since 1992, ELITE Parking Services has been proudly serving Hawaii′s businesses, people, and hospitality industry with the state′s best valet and self-parking services. But what we do is more than simply parking cars. Our philosophy is to provide the most efficient and courteous valet services at affordable rates and ensure that every guest we serve feels special, secure, and respectfully cared for. We are located at luxury hotels, award winning fine dining restaurants, major health care facilities, financial institutions and at prestigious community events.
The Sr. Administrative Assistant will provide high-level administrative support to the executive team, with a strong focus on financial and operational management. This role requires exceptional organizational skills, a proactive approach, and advanced proficiency in data management, and maintaining a rigorous risk and safety culture. The Sr. Administrative Assistant will also be responsible for organizing, preparing, and leading key operational meetings.
Duties include:
- Manage and maintain complex spreadsheets and financial models using advanced Microsoft Excel functions (e.g., pivot tables, VLOOKUP, conditional formatting) to track budgets, operational metrics, and performance indicators.
- Reconcile and prepare payroll data for invoicing.
- Organize, schedule, and prepare materials (agendas, reports, presentations) for weekly and monthly operational meetings.
- Assist with operational meetings, driving the agenda, documenting key decisions, assigning action items, and ensuring timely follow-up.
- Synthesize complex information from various departments into clear, concise summaries for executive review.
- Assist Risk and Safety programs.
- Maintain and organize all safety documentation, training records, and compliance files.
- Assist in coordinating internal and external safety audits and inspections.
- Monitor policy adherence and proactively identify and escalate potential operational risks to the executive team.
- Manage complex calendars, including scheduling meetings, appointments, and travel arrangements.
- Assist with correspondence, reports, and presentations.
- Handle confidential information with the utmost discretion.
The Sr. Administrative Assistant qualifications include:
- Mandatory proficiency in Microsoft Excel.
- Exceptional attention to detail.
- Proven ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Leadership skills to effectively guide operational discussions.
Come join our team!
Elite Parking is an equal opportunity Employer.