Medicolegal Case Coordinator

Job Description

This dual-role position combines independent, end-to-end medical-legal case coordination with administrative assistant support to a Nurse Case Strategist. Case coordination is the primary function of the role and is performed independently of the Nurse Case Strategist’s work.

In addition, the coordinator provides administrative support to a Nurse Case Strategist, who works directly with attorneys nationwide on both plaintiff and defense matters. This support includes routine follow-up phone calls, calendar management, task organization, and responding to client questions after proposals are issued, allowing the Nurse Case Strategist to remain focused on higher-level case strategy.

Elite Medical Experts operates at the intersection of medicine and law, partnering with leading law firms and highly credentialed medical experts nationwide, including top-tier academic physicians and distinguished private-practice specialists across the full range of medical and surgical disciplines. Our work is detail-driven, fast-paced, and highly specialized. We are seeking someone who is organized, proactive, and comfortable managing complexity in a professional services environment.

What You’ll Do

Primary Responsibilities: Case Coordination

• Serve as a primary point of contact for attorneys and medical experts, communicating clearly, professionally, and responsively via phone, email, and text
• Coordinate all case logistics from initiation through completion, including scheduling, troubleshooting, billing and invoicing, and ongoing attorney-client and expert communications
• Provide high-touch, white-glove service to both clients and medical experts, ensuring a seamless, professional experience at every stage of the case
• Proactively track deadlines, anticipate needs, and resolve issues to support the smooth progression of both active and lower-activity matters within a substantial caseload
• Maintain accurate, well-organized case documentation and ensure consistent follow-through across all assigned matters

Administrative Support to a Nurse Case Strategist

• Provide direct administrative assistant support to a Nurse Case Strategist
• Manage routine follow-up communications, calendaring, and task tracking related to strategist-led matters, with particular attention to time-sensitive items and deadlines
• Proactively support the Nurse Case Strategist by anticipating next steps, flagging upcoming obligations, and ensuring required follow-up occurs on potential new business.
• Assist with intake and setup of new matters once sufficient information is received
• Respond to basic client inquiries and coordinate communications to support timely decision-making and forward momentum

What We’re Looking For

• Experience: A minimum of three years of administrative or coordination experience in a professional office setting, such as medical, legal, or another fast-paced, client-facing environment
• Communication & Organization: Strong written and verbal communication skills, excellent organizational habits, and the ability to manage competing priorities with clarity and follow-through
• Technology: Comfortable working across multiple modern platforms and systems; able to learn new tools quickly and adapt as workflows evolve
• Mindset: Proactive, detail-oriented, and solutions-focused, with the ability to anticipate needs, think ahead, and take initiative without constant direction
• Professionalism & Team Fit: Reliable, collaborative, and even-keeled under pressure; someone who communicates thoughtfully, contributes positively to team dynamics, and takes pride in being a trusted partner to colleagues

Familiarity with medical or legal terminology is helpful but not required. We provide comprehensive training for the right candidate and value aptitude, professionalism, and the ability to learn over prior industry experience.

Why Join Elite Medical Experts

• A collaborative, high-performance team that values competence, initiative, and accountability
• Meaningful, detail-driven work supporting complex medical-legal matters nationwide
• A professional workplace culture that balances high standards with personality and mutual respect
• Dog-friendly office environment

Compensation & Benefits

• Competitive total compensation package, including a 401(k) with employer contribution
• Medical, dental, and vision insurance
• Generous paid time off
• Comprehensive onboarding and training

About Elite Medical Experts

Elite Medical Experts operates at the intersection of medicine and law, partnering with leading law firms and organizations nationwide. We connect attorneys with highly credentialed medical experts, including top-tier academic physicians and distinguished private-practice specialists across a broad range of medical and surgical disciplines. Physician-led and detail-driven, we are known for our precision, responsiveness, and depth of expertise in a highly specialized field.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please provide a cover letter tailored to this role. In your letter, describe your interest in the position, your relevant experience, and how you approach organization, follow-through, and supporting high-level professionals in a collaborative team environment. We’d also like to hear what you bring personally to a team and why you believe you would be a strong fit for this role and our culture.

Education:

• Associate (Required)

Work Location: In person

Salary : $20 - $25