What are the responsibilities and job description for the Office Manager position at Elite Legal Practice?
Description
Elite Legal Practice PC is a distinguished national consumer protection firm specializing in creditor violation and financial dispute resolution and summons defense. Our attorneys provide robust representation that puts an end to collector harassment and invalidates debt with an emphasis on client care. Backed by a network of seasoned attorneys coast to coast, we have effectively eliminated tens of millions of dollars in debt. Our strategy is meticulously tailored to meet our clients' unique financial needs, guaranteeing personalized and results-driven solutions.
As an Office Manager, your primary responsibility is to provide the attorneys and legal assistants with support related to law firm operations and client services. You will assist in managing both administrative and substantive work in the law firm.
Key Responsibilities
Administrative work
- Managing personnel matters, including attendance
- Running payroll
- Managing time off requests
Of Counsel Network Management
- Interviewing and onboarding new Of Counsel attorneys for summons defense and federal case work
- Managing existing relationships with Of Counsel attorneys
Client Services
- Serve as a point of contact for clients, handling inquiries and requests promptly and professionally.
- Coordinate client meetings, conference calls, and appointments, and manage attorney's schedule accordingly.
Administrative Support
- Assist attorneys in managing their calendars, appointments, and deadlines.
- Prepare and submit expense reports, track billable hours, and handle other administrative tasks as needed.
Project Management:
- Develop and implement strategies that help the law firm run more efficiently.
- Develop key performance indicators for all positions across the law firm.
- Identify areas of improvement across the law firm and implement methods to improve upon them.
- Other duties as assigned.
Requirements
Qualifications
- Bachelor's degree in related field or equivalent work experience.
- At least three (3) years of experience in office management, preferably within a law firm or professional services environment.
- At least two (2) years of experience supervising legal staff.
- Excellent communication and client service skills.
- Proficiency in legal software, MS Office suite, and document management systems.
- Attention to detail and ability to manage multiple tasks effectively.
- Understanding of confidentiality and ethical standards in the legal field.
- Ability to work collaboratively in a team and independently when necessary.
Core Competencies
- Leadership & Team Management
- Project Management
- Organizational Skills
- Communication Skills
- Technical Proficiency
Typical Work Environment/Conditions: Cubicle, air conditioned, moderate noise, extended phone and computer usage.
Essential Functions/Physical Requirements: Ability to sit for long periods of time, speak on the phone (headset), extended computer and keyboard use.
Perks of Joining our Team:
- Pay: $70,000 - 90,000 annual salary
- Comprehensive health coverage - medical, dental, and vision plans
- Health Savings Account
- Paid Time Off
- Life insurance
- Retirement savings program
- Opportunities for growth and advancement through internal promotion potential
We are an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable law.
Salary : $70,000 - $90,000