What are the responsibilities and job description for the Catering Sales Administrator position at Elite Events Catering, Inc.?
CATERING SALES ADMINISTRATOR
Reports To: Director of Sales
Position Type: Full Time | Hybrid (On-Site Remote) Event Staff Supplemental Hours
Compensation: $22/hour - Administrative Hours | $20/hour - Event Shift Hours
Position Overview
The Catering Sales Administrator plays a critical support role within the sales and events team. This position is responsible for detailed event follow-up, cross-departmental coordination, and production documentation to ensure seamless event execution.
This role is ideal for someone highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced hospitality environment.
The Catering Sales Administrator reports directly to the Director of Sales and works collaboratively with Operations, Culinary, Staffing, Ownership, and the Sales Team.
Key Responsibilities
Event Detailing & Client Follow-Up
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Conduct follow-up communication with booked clients to finalize event details
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Confirm timelines, menu selections, rentals, staffing needs, venue logistics, and special requests
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Ensure all event details are clearly documented and accurate
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Maintain professional and timely communication with clients
Production Documentation & Meeting Support
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Prepare and complete weekly Production Meeting Agendas
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Maintain and complete BEO (Banquet Event Order) checklists
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Attend weekly production meetings as the designated notetaker
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Distribute meeting notes and action items to appropriate departments
Cross-Department Coordination
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Liaise with Operations, Sales Director, Culinary, Staffing, and Ownership to finalize event details
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Ensure all departments are aligned prior to event execution
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Follow up on outstanding action items and approvals
Administrative Duties
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Maintain organized digital event files
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Update TPP and internal tracking systems as needed
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Assist the Director of Sales with administrative projects
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Manage sensitive and confidential information including (but not limited to):
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Client contact information
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Pricing structures
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Contracts and event logistics
Event Support (Supplemental Hours)
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Provide on-site event support through staffing roles as needed
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Assist with event execution to ensure alignment with documented plans
Work Structure
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Approximately 25 hours per week of administrative work
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Hybrid schedule (combination of remote administrative work and on-site meetings)
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Supplemental hours available through event staffing shifts
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Must be available for weekly production meetings (on-site)
Qualifications
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Experience in catering, hospitality, or event administration preferred
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Strong organizational and time-management skills
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Exceptional attention to detail
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Professional written and verbal communication skills
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Ability to manage confidential information with discretion
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Proficiency in Google Workspace or similar platforms
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Ability to work independently while maintaining clear communication with leadership
Ideal Candidate Profile
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Calm under pressure
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Process-driven and checklist-oriented
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Proactive communicator
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Comfortable following up and holding teams accountable
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- Interested in growing within catering or hospitality sales
Salary : $20 - $22