Business Services Office Manager

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Paid time off
  
  
  

Job Summary

We are seeking a dynamic Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include scheduling meetings, paying invoices, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Answer phones, greet visitors, and manage an email inbox
• Maintain calendar of appointments and meetings
• Collaborate with management to create, update, and maintain office procedures
• Assist Project Managers with scheduling, document tracking, and data entry
• Maintain accurate job files in company software
• Maintain office inventory and equipment to keep it in good working order
• Pay and record invoices
• Assist with company compliance
  
  
  

Qualifications

• High school diploma/GED required, some college preferred
• 2 years of administrative or office coordination experience (construction preferred)
• Understanding of office equipment, systems, and procedures
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
  
  
  

Preferred:

• Experience in construction or property management
• Experience with scheduling or coordinating multiple jobs
• Familiarity with job management software
• Skilled in Google Office
• Skilled in Apple products
• Skilled in Quickbooks