Document Control Specialist

Elite Construction & Development is expanding our federal and environmental project portfolio and anticipates the award of significant work at the Hanford Site. We are seeking a detail‑driven Document Control Specialist with experience supporting projects in highly regulated, procedure‑driven environments.

Unlike traditional commercial project coordination, Document Control in the DOE/Hanford environment requires strict adherence to prime‑contractor processes, templates, naming conventions, and compliance requirements. Document Control ensures that every document submitted to the prime contractor meets their exact formatting, QA, and approval expectations.

If you excel in structured workflows, understand document lifecycle management, and thrive in a compliance‑focused environment, we want to talk.

Position Description: The Document Control Specialist manages the preparation, formatting, routing, tracking, and submission of all project documentation required by the prime contractor. This role ensures that all submittals, reports, forms, correspondence, and QA records meet DOE/Hanford expectations, follow the prime contractor’s specified templates, and are delivered in a compliant, audit‑ready format.

Document Control acts as the internal control point for document accuracy, quality, and consistency.

Reports to: Project Manager

Supervises: N/A

Essential Duties & Responsibilities*:

Document Preparation & Formatting

• Prepare and format documents using prime‑mandated templates, forms, styles, and naming conventions.
• Ensure all documents meet required QA designations, metadata requirements, and record‑keeping standards.
• Maintain strict version control to prevent the use of outdated or unapproved documents.

Document Routing & Submission

• Route documents for internal review, signatures, and approval before submission.
• Create and manage transmittals in accordance with prime contractor procedures.
• Submit documents to the prime contractor via their required delivery methods (email, portals, drop‑boxes, or designated interfaces).
• Track submission status and follow up until final acceptance.

Records Management & Compliance

• Maintain organized and auditable project files, aligned with DOE/Hanford record retention requirements.
• Ensure that all documentation—technical, administrative, safety, environmental, and contractual—is stored, labeled, and accessible for review.
• Support QA, environmental, safety, and engineering documentation processes.

Coordination & Communication

• Work closely with Project Managers, Project Engineers, Field Work Supervisors, Safety, QA, and subcontractors to collect and organize required information.
• Communicate formatting requirements, corrections, and submission instructions to internal teams.
• Ensure all stakeholders understand document deadlines and compliance expectations.

Turnover Package Support

• Assist in preparing closeout and turnover packages for submission to the prime contractor.
• Assemble as‑built documents, QA records, and required completion forms.
• Verify accuracy, completeness, and compliance before final delivery.

Minimum Requirements:

• 2 years of document control or project administrative experience in a regulated, technical, or construction environment.
• Strong attention to detail and ability to follow structured workflows.
• Ability to interpret and follow prime contractor document control procedures and templates.
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams).
• Strong organizational and communication skills.
• Ability to obtain Hanford Site access, if required.

The ideal candidate:

• Experience supporting DOE, Hanford, or other federally regulated projects.
• Familiarity with controlled documents, revision control, and QA‑record requirements.
• Experience preparing transmittals, turnover packages, or compliance-driven documentation.
• Exposure to construction, engineering, or environmental documentation.
• Understanding of NQA‑1 or similar quality programs.

Other requirements:

• Possess the right to work and remain in the US without sponsorship
• Must be at least 21 years old and pass a criminal background
• Must be able to pass pre-employment drug screening for safety sensitive positions
• Possess a valid driver’s license and insurable driving record

Pay Range

$35.09 - $52.50/hour depending on experience

Typically, candidates are hired between the minimum and midpoint of the pay range based on applicable experience, qualifications, and alignment with preferred skills.

Benefits

• Medical Insurance - 2 plans to choose from
• Dental Insurance - In and out of network benefits
• Vision Insurance - Employees have the option of 2 vision plans
• Health Savings Account available with company-added contribution
• Employer-paid Life Insurance with the option to purchase additional life insurance.
• 401(k) with 4% company match
• Accrue 104 hours paid time off (PTO) annually to start
• Nine (9) Paid Holidays

FLSA Status: Non-Exempt

The Fair Labor Standards Act (FLSA) establishes minimum wage and overtime requirements for employees. Under the FLSA, some employees are exempted from minimum wage and overtime pay requirements. The term “exempt” means the position is not eligible for overtime pay while “non-exempt” positions are eligible for overtime pay.

EEOC: Elite Construction & Development is an Equal Opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy genetics, veteran status, or any other status protected by state or federal law.

Please find out more about us on our website: www.elitecnd.com

Salary : $35 - $53