Accounting Assistant - Part Time - Onsite

The Accounting Assistant provides day‑to‑day onsite support to the accounting functions at River Dunes Harbor Club. This role is responsible for assisting with accounts payable, accounts receivable, data entry, reconciliations, and general administrative accounting tasks to ensure accurate financial records and smooth accounting operations.

The ideal candidate is detail‑oriented, organized, and dependable, with the ability to handle confidential information and work efficiently in a hospitality environment. This position plays a key role in maintaining the financial integrity of club and resort operations while supporting internal teams and vendors.

Essential Position Functions and Responsibilities

• Accounts Payable for multiple entities
  • Process invoices - input invoices, scan and attach in QuickBooks
  • Verifying proper approvals and coding
  • Maintaining vendor records with current W9s and Certificates of Insurance
  • Filing and general support 
• Accounts Receivable for multiple entities 
  • Input cash receipts in Jonas
  • Posting payments
  • Assisting with member and guest billing inquiries
  • Supporting collections as needed
  • Filing and general support 
• Organize payments received in the mail, assist with preparing deposits
• Assist in providing service responses from Clients and Vendors on billing and collection inquiries, where directed
• Perform accurate data entry into accounting systems
• Assist with bank and credit card reconciliations
• Maintain organized and accurate accounting files, both digital and physical
• Support month end closing activities, including reports and reconciliations
• Assist with expense tracking, purchase orders, and receipt documentation
• Communicate professionally with internal departments, vendors, and members regarding billing or payment questions
• Follow established accounting policies, procedures, and internal controls
• Maintain confidentiality of financial and personnel information at all times

Accordingly, you may be expected to perform other tasks and duties as needed or as directed.

Education, Experience, and Knowledge

• Minimum Two (2) years working in an accounting or finance role. Longer experience preferred. Experience and/or training in a similar position in hospitality or property management industry, preferably in a luxury setting, is a plus.
• Minimum Associate’s degree (or additional years of equivalent experience) in Accounting, Business, or Finance. 
• Working knowledge of QuickBooks desktop software, Enterprise desktop a plus.
• Basic understanding of accounting principles.
• Proficient in Microsoft Office, including but not limited to Excel. 
• Ability to learn and use accounting and property management systems
• Ability to think critically and have a strong attention to detail.
• Excellent analytical and math skills.
• Must be able to work independently, take direction in how tasks are completed, and have ability to multitask.
• Effective time management to prioritize tasks and ability to adhere to deadlines.
• Maintain appropriate levels of confidentiality when interacting with employees, customers, and/or vendors.