What are the responsibilities and job description for the Safety Administrator position at Elevated Safety Professionals?
Company: Elevated Safety Professionals
Location: Arizona (regional projects possible)
Job Type: Safety Administrator
Position Overview
The Administrator will provide essential operational, clerical, and coordination support to ensure the smooth day-to-day functioning of Elevated Safety Professional. This role supports leadership, manages documentation, coordinates scheduling, and helps maintain compliance with safety and operational standards. The ideal candidate is organized, detail-oriented, proactive, and comfortable working in a fast-paced safety-focused environment.
Key Responsibilities
Administrative Support
- Manage daily office operations, including correspondence, filing, and document control.
- Maintain organizational systems for records, safety documentation, certifications, and reports.
- Prepare memos, reports, proposals, presentations, and other internal documents as needed.
- Assist leadership with administrative tasks, meeting preparation, and follow-up.
Scheduling & Coordination
- Coordinate calendars, training schedules, safety inspections, and field staff assignments.
- Schedule client meetings, safety audits, and onsite service appointments.
- Communicate with clients, vendors, and team members to ensure clarity on scheduling and expectations.
Client & Team Communication
- Serve as a primary point of contact for administrative inquiries.
- Respond to emails and phone calls in a timely and professional manner.
- Support onboarding of new employees, contractors, or trainees.
Compliance & Safety Documentation
- Track and update employee certifications, training records, and compliance documents.
- Assist with the preparation of safety manuals, incident reports, and compliance audits.
- Help ensure all required OSHA, industry, and internal documentation is current.
Financial & Operational Support
- Assist with invoicing, expense tracking, purchase orders, and vendor payments.
- Maintain inventory records for safety equipment and office supplies.
- Support budgeting, reporting, and procurement activities when needed.
Qualifications
Required
- 2 years of administrative or office management experience (preferred).
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency with Microsoft Office, Google Workspace, and basic database systems.
- Ability to handle sensitive information with professionalism and confidentiality.
Preferred
- Experience in a safety, construction, industrial, or compliance-focused environment.
- Familiarity with OSHA, safety certifications, or industrial training documentation.
- Experience coordinating teams working both onsite and in the field.
Key Competencies
- Attention to detail
- Problem-solving and initiative
- Customer service orientation
- Ability to work independently and as part of a team
- Strong follow-through and reliability
Work Environment
- Office-based role with occasional coordination with field or onsite safety operations.
- May require occasional travel to job sites or training locations (if applicable).
Application Instructions
To apply, please submit the following:
- Resume highlighting relevant administrative and/or safety-related experience.
- Brief cover letter explaining your interest in working with Elevated Safety Professional and how your experience aligns with the role.
Applications should be emailed to:
info@elevatedsafetypros.com
Please include “Administrator Application – [Your Name]” in the subject line.
Applications will be reviewed on a rolling basis until the position is filled.