What are the responsibilities and job description for the Operations Compliance Administrator position at ELEVATE PROPERTY MANAGEMENT, LLC?
Operations Compliance Administrator
About the Position
Do you thrive on organization, deadlines, and making sure nothing slips through the cracks? We're looking for an Operations Compliance Administrator to serve as the single gatekeeper for every lender, life safety, municipal, and regulatory requirement across our multifamily portfolio in Iowa, Missouri, Nebraska, South Dakota, and North Dakota. Our asset managers do the work on the ground; you make sure nothing is missed, nothing is marked complete without proof, and every deadline is seen weeks before it arrives. When a lender, inspector, or city asks for something, you'll know exactly where it stands and be able to produce the file. If you're detail-oriented, dependable, and comfortable holding a firm line, this is the role for you!
Benefits
At Elevate, we are proud to offer a comprehensive and competitive benefits package. Our benefits include:
• Paid Time Off.
• Paid Holidays.
• 401K with Employer Match.
• Flexible Spend Accounts.
• Health Savings Account.
• Medical
• Dental
• Vision
• Company paid life insurance.
• Company paid short-term disability and long-term disability insurance.
What You'll Do
• Elevate Lender and HUD Compliance: Track every lender and HUD inspection, reporting requirement, and deadline across the portfolio. Assemble lender inspection packages and verify they are complete and accurate before submission, track lender findings and required repairs until each is documented as closed, and keep lender correspondence and submissions organized and retrievable by property.
• Elevate Life Safety: Maintain the schedule for annual fire and life safety inspections, sprinkler and alarm testing, elevator inspections, and generator service at every property. Book inspections and vendors in time to meet each required date, track deficiencies until repairs are complete and documented, and keep current certificates and inspection reports on file.
• Elevate Municipal and Regulatory Compliance: Own rental license and registration renewals in every city where we operate. Log every city complaint, notice, and violation the day it arrives along with its cure deadline, maintain a jurisdiction map of each city's rules, inspection cycles, and contacts, and coordinate city inspection dates with the responsible asset manager.
• Elevate Compliance Calendar and Completion: Maintain one shared compliance calendar for all properties, covering recurring dates, one-time deadlines, and lead times, and send advance notice so the asset team can schedule the work. Serve as the completion gate: asset managers submit, you verify and close, and an item is marked complete only when its documentation supports it. Catch compliance work that gets bumped and put it back on the calendar with a new date.
• Elevate Reporting: Report open, completed, and past-due compliance items by portfolio and property. Flag risks early, such as a deadline that can't be met, a missing document, or a repeat violation, and keep records organized so any file can be produced quickly for a lender, auditor, or city.
Who You Are
• Elevated Organization: You run calendars, deadlines, and document files for many sites at once without letting anything slip. You're dependable and follow through without reminders.
• Elevated Attention to Detail: You know a file is only complete when the documentation backs it up, and you take pride in records that are accurate, current, and ready to produce on request.
• Elevated Accountability: You're comfortable holding a firm line. You'll tell an experienced manager their file is incomplete and keep the item open until it isn't.
• Elevated Composure: You stay calm under deadline pressure and ask questions early instead of guessing.
• Elevated Communication: You bring clear, professional writing and phone skills to your work with lenders, city officials, vendors, and internal teams.
Qualifications
This is a great opportunity for candidates with a strong compliance or coordination background who enjoy building and running deadline-driven systems. Ideal candidates will be highly organized, confident working with outside partners, and skilled with the tools that keep a multi-site portfolio on track. We expect you to have:
• 3 years' experience in compliance, administration, or coordination, ideally in property management, real estate, or another regulated field.
• Proven ability to manage calendars, deadlines, and document files for multiple sites at once.
• Clear, professional written and verbal communication skills.
• Proficiency with spreadsheets, shared calendars, and document management systems.
• Ability to travel occasionally to properties.
Preferred, but not required:
• Experience with lender or HUD inspections and reporting for multifamily properties.
• Familiarity with fire and life safety inspection requirements.
• Experience with municipal rental licensing, code enforcement, or violation notices.
• Experience with maintenance or work order software.
• Experience working across multiple cities or states.
About the Company
At Elevate Living, our mission is to create quality living environments for our residents that they can be proud to call home. We are a team of committed professionals, working together to enhance the lives of our residents and each other. We accomplish this mission through a collaborative, action-oriented culture that honors accountability and rewards exceptional customer service.
Elevate Living owns and manages 47 multi-family residential properties in Iowa, Nebraska, South Dakota, Missouri, and North Dakota totaling about 7,000 units. We are a growing, fast-paced, and entrepreneurially minded company where you can have an impact!
Apply
To be considered for this position, please complete and submit an online application at: https://secure3.entertimeonline.com/ta/6119491.careers?CareersSearch.