Part-Time Office Secretary / Office Operations Associate (Afternoons) | Founding Years Middle School

Position Title: Part-Time Secretary / Office Operations Associate | Middle School

Location: New Haven, CT

Reports To: School Principal

Employment Type:

• Part-Time | Afternoons (up to 25 hours per week)

• Approximately 12:00 AM - 4:00 PM, Monday-Friday

Start Date: Immediate Hire (SY26-27)

Salary Range: $18-20 / hour, commensurate with experience

About Edmonds Cofield Preparatory Academy for Young Men

Edmonds Cofield Preparatory Academy for Young Men (ECPA) is New Haven’s first dedicated middle school for young men. Our mission is to develop resourceful, resilient, and responsible young men who think critically, lead ethically, and contribute positively to their communities. ECPA provides a rigorous academic experience that fosters mastery of learning while preparing students to navigate real-world choices with confidence and integrity. Through exposure to entrepreneurial thinking, leadership development, and hands-on learning opportunities, our young men cultivate the skills and mindsets necessary to excel in high school, college, and beyond.

For more information about ECPA, please visit www.edmondscofieldprep.org

About the Opportunity

BTWA Elementary School is seeking a Part‑Time Secretary / Office Operations Associate who brings warmth, professionalism, and strong organizational skills to our front office. This team member plays a central role in creating the welcoming, orderly, and predictable environment that allows excellent teaching and joyful learning to flourish.

As Connecticut’s first all‑boys public charter school, ECPA ois now entering its next pivot stage of growth. After a successful launch year with a small founding cohort, the school is now growing toward full scale—ultimately serving nearly 400 scholars in grades 5–8—and student enrollment is at the heart of that trajectory.

In this space, the Part‑Time Secretary / Office Operations Associate will work closely with the Operations Manager, Principal and the broader team to support daily office operations, family communication, student data management, scheduling, and frontline service. The ideal candidate is detail‑oriented, calm under pressure, and energized by helping a school community run smoothly.

Joining ECPA at this stage means stepping into a school community still writing its early chapters. This role is perfect for someone who understands how essential high‑quality office operations are to the daily experience of a middle school campus — and who takes pride in making complex logistics feel seamless, while helping to contribute to operational practices that will shape the school for years to come.

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Key Responsibilities of the Role

As the next Part‑Time Secretary / Office Operations Associate at ECPA, you will be primarily responsible for:

Front Office Operations & Family Support

• Provide warm, professional, and values‑aligned frontline service to families, students, staff, and visitors.

• Welcome and direct visitors; manage phone calls, messages, and inquiries with clarity and care.

• Maintain a well‑organized, welcoming front office environment that reflects BTWA’s culture of excellence.

Administrative Support & Communication

• Support the Operations Manager and Principal with scheduling, meeting coordination, and daily administrative needs.

• Draft and distribute clear, accessible communications to families and staff; support translation needs when applicable.

• Prepare agendas, meeting materials, and notes as requested.

Student Data & Records Management

• Maintain accurate student records and files (PowerSchool and paper files), ensuring confidentiality and compliance.

• Support daily attendance monitoring, including outreach calls to families.

• Assist with enrollment documentation, registration tasks, and other student data needs.

Operational Support & Logistics

• Manage supply requests and maintain inventory of office materials.

• Coordinate basic office equipment maintenance and handle incoming mail and packages.

• Support school‑wide logistics, events, and routines as needed.

Culture of Excellence

• Model professionalism, service orientation, and problem‑solving in all interactions.

• Anticipate needs, identify inefficiencies, and contribute to a smooth, predictable school environment.

• Uphold BTWA’s mission, values, and commitment to educational equity in daily work.

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Qualifications of the Ideal Candidate

While no one candidate will embody all the qualifications enumerated below, the ideal candidate will possess many of the following professional and personal abilities, attributes, and experiences:

Required Qualifications

• High school diploma or higher.

• At least 2–3 years of experience in administrative support, office operations, or customer service.

• Strong organizational skills and ability to manage multiple tasks with accuracy and follow‑through.

• Proficiency with Microsoft Office Suite, Google Workspace, and comfort learning new systems (e.g., PowerSchool).

• Excellent communication skills and a warm, professional presence.

• Ability to work independently, exercise discretion, and maintain confidentiality.

• Flexibility, reliability, and comfort interacting with diverse personalities and stakeholders.

Preferred Qualifications

• Associate’s’ degree or higher is preferred

• Experience in a school setting, particularly in an urban or high‑expectations environment.

• Familiarity with charter schools and/or charter school operations is a plus.

• Bilingual or multilingual skills — especially Spanish — strongly preferred to support inclusive family communication.

Core Competencies

• Operational Excellence: Organized, accurate, and consistent in managing systems and tasks.

• Service Orientation: Energized by helping others and supporting a strong school culture.

• Attention to Detail: Takes pride in precision and quality.

• Flexibility & Initiative: Adapts quickly and solves problems proactively.

• Discretion & Confidentiality: Handles sensitive information with professionalism and care.

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Mindsets We Value

Our team is passionately committed to the vision and values of Elevate Charter Schools and Edmonds Cofield Preparatory Academy for Young Men The ideal candidate will have a positive mindset, a very strong work ethic, an inner drive for excellence and will thrive working in an entrepreneurial and results-driven environment

Additionally, we deeply value, and are actively seeking candidates who demonstrate, the following mindsets and beliefs:

• Mission-Driven: In addition to deeply aligning and embodying the mission and values of ECS and ECPA, you believe in the brilliance and promise of all students, particularly young men and young men of color, and want to be part of their success story.

• Growth-Oriented: You welcome feedback, are deeply reflective on your personal practices, and are constantly seeking to improve your craft.

• Entrepreneurial: You are flexible, solutions-focused, and energized by the opportunity to build something from the ground up.

• Collaborative: You thrive in a team-based culture and believe that collective effort drives school success.

• Commitment to Excellence: You hold yourself, and others, to the highest of standards and have a student-centric, “whatever it takes” mentality to create a learning community where all students and stakeholders can grow and thrive.

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Compensation and Benefits

At Elevate Charter Schools, we are committed to ensuring fair and equitable compensation based on the skills and qualifications required for the role. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role.

The hourly rate for the Part‑Time Secretary / Office Operations Associate position is $18.00 to $20.00 per hour, commensurate with experience and aligned to our organizational compensation scale. Final compensation may be adjusted based on relevant experience and qualifications.

In addition to competitive compensation, Elevate offers a range of comprehensive benefits packages to all regular, full-time employees at a competitive value.

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Physical Requirements

The School Operations Manager position requires the ability to perform the following physical activities with or without reasonable accommodation:

• Mobility: Prolonged periods sitting at a desk and working on a computer.

• Vision: Clear vision to read documents, view computer screens for extended periods, and present information to groups.

• Hearing: Ability to hear conversations and presentations in various settings.

• Communication: Clear speech to effectively communicate with teachers, staff, administrators, and parents.

• Occasional Physical Demands: Ability to lift and carry light materials (such as books and documents), bend or reach to access files or materials, and stand for extended periods during meetings or presentations.

Elevate Charter Schools and all of our campuses – and the campuses we support – are committed to providing a supportive work environment and will make reasonable accommodations for qualified individuals with disabilities to perform the essential functions of the role.

Elevate Charter Schools is an Equal Opportunity Employer.

Elevate is a non‑profit charter management organization serving public charter schools in Connecticut’s urban communities. Our scholars are 99% Black and Brown, and Elevate deeply values inclusion, representation, and diversity across our staff.

Elevate Charter Schools is committed to fostering a diverse, inclusive, and equitable environment for all stakeholders. We encourage individuals of all backgrounds and experiences to apply, especially those who share a similar background to the communities we serve.

If you have questions about the application process, experience any challenges, or need support completing your application, please reach out to our talent team at talent@elevatecharters.org. We are committed to ensuring an accessible and welcoming experience for all candidates.