Sales Coordinator

About us:

We are inspired Placemakers who enhance the built environment with a focus on brand and culture. Across multiple studios, Elements provides a comprehensive portfolio of products and services for the interior built environment. We combine our interiors expertise with construction capability and the collaborative, cross-functional process of human-centered design. This holistic approach to the built environment creates a seamless experience and exceptional results for our clients.

This position is with our studio, Slate: A premier commercial Steelcase furniture dealer. We are a dynamic, high-performing team of designers who thrive in a collaborative environment, committed to crafting inviting and memorable spaces that reflect our clients' visions and foster long-term customer loyalty. We celebrate creativity and innovation, ensuring that every project not only meets but exceeds expectations.

Slate Core Values:

Be Different | Bring It | Elevate | Own Your Craft | Know Your Impact

About the role:

As a Sales Coordinator in our Slate studio you will play a vital behind-the-scenes role in supporting the sales team and ensuring smooth, efficient operations. You will be responsible for preparing quotes and internal sales reports, processing orders, managing administrative tasks, and maintaining internal records. This role also includes coordinating project timelines, managing the full sales order process from entry through invoicing, and collaborating with internal teams to ensure accuracy and alignment across all documentation. Success in this role requires strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment.

What you’ll do:

• Support Sales teams, Project Managers, and Designers with proposal preparation, product specifications, and internal documentation.
• Manage order entry, processing, close-out, and follow-up activities while maintaining proactive communication with vendors and internal teams to ensure accuracy and timely updates.
• Coordinate project timelines, track milestones, prepare status reports, and collaborate across teams to keep projects on schedule and adapt to shifting priorities.
• Review and proof orders for accuracy and completeness using checklists and internal systems.
• Enter orders and generate purchase orders for vendors and subcontractors.
• Keep up with order status, pricing, lead times, and special requirements to provide timely and accurate project updates internally.
• Communicate installation dates, project updates, and status changes regularly to sales, project teams, and stakeholders.
• Provide accurate data and documentation to support sales forecasts, collaborate closely with the finance team on financial projections, and contribute to resource coordination, decision-making, and overall team efficiency.
• Identify potential risks or issues in orders or timelines and escalate as needed to support timely resolution.

Who you are:

• You communicate clearly and effectively, both verbally and in writing, demonstrating strong interpersonal and customer service skills to collaborate seamlessly across teams.
• You maintain high accuracy and attention to detail, ensuring all tasks are completed thoroughly and correctly.
• You stay organized and manage your time efficiently, skillfully juggling multiple priorities and meeting deadlines in a fast-paced environment.
• You possess situational awareness, anticipating potential challenges and proactively adjusting your approach to keep projects on track.
• You think critically and solve problems efficiently, analyzing situations to make sound, timely decisions.
• You work independently with initiative and confidence, thriving in dynamic and sometimes stressful situations.
• You are proficient in Microsoft Office Suite, especially Excel, with strong data entry skills, familiarity with formulas and pivot tables, and have hands-on experience with CRM, order management, or ERP systems (e.g., NetSuite, Oracle, Hedberg).
• Prior experience as a Sales Coordinator or in project coordination, customer service, or related roles is preferred.
• Experience in the furniture industry is a plus.

Work Environment:

Hybrid Work Environment: This role is based in Denver, CO and follows a hybrid model, requiring in-office presence 3 days a week to foster effective team collaboration and mentorship, with the flexibility of remote work on other days. Please note that in-office presence Monday-Friday is required during the first 90 days of employment.

Compensation:

$23.00 - $28.00 per hour

Our Benefits:

• Health, Dental, Vision Insurance
• Flexible Paid Time Off
• Retirement Plans
• Profit Sharing
• Downtown Parking
• Employee Assistance Program (EAP)
• Paid Parental Leave
• Paid Family Medical Leave
• Career Development and Advancement: We offer ongoing training, mentoring, and clear, defined paths for promotion to support your long-term career growth with us.

EEO Statement

Workplace Elements provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.