What are the responsibilities and job description for the Secretary to Elementary School Principal position at Elementary?
To provide secretarial support to the building principal, and maintain an effective, productive, and friendly office environment that enhances the educational experience for students and staff.
Primary Duties:
* Provide secretarial services for the principal, including correspondence, filing, mail, phone messages, and appointments.
* Process registrations, record student transfers, and student attendance and maintain an accurate student database.
* Maintain a database for staff and record and process attendance records.
* Complete required forms, purchase orders, school calendar and other publications as requested.
* Interface with students and all levels of employees and external contacts: greet visitors, provide assistance and information, give tours and respond to routine inquiries and requests.
* Collect and assemble data as needed.
* Perform required functions on computer and other office machines assisting teachers and principal as needed.
* Take inventory and distribute books and supplies.
* Maintain confidentiality with students, parents and staff information.
* Handle all aspects of the telephone system, distributing messages as needed, along with any other position-related duties requested by the supervisor.
Qualifications:
* High School diploma.
* Proficient computer skills, including word processing, spreadsheet and database applications.
* Proficient clerical skills, including organizational skills, with the ability to work independently with frequent interruptions and to meet deadlines.
* Ability to demonstrate diplomacy when dealing with parents, teachers, staff, community members and other external contacts; and to maintain confidentiality.
* Ability to work under pressure, handling multiple responsibilities with numerous distractions and capable to react to change productively.
* Ability to be a self-starter with strong office management skills, completing tasks in a timely manner.
Terms of Employment:
* 12 months, 7 1/2 hours per day (8:00 am to 4:00 pm with 30-minute unpaid lunch).
* $26.17 per hour after probationary period.
**As necessary, a separate email will be sent with a link and access code to comply with the Act 168 Sexual Misconduct/Abuse Disclosure release forms. If applicable, you will have to provide email addresses for both current and prior employers.
