What are the responsibilities and job description for the Administrative Assistant position at Elemental?
Office Administrative Assistant
Location: Arlignton, TX
Job Type: Full-Time
Work Location: In Person
About Us
Elemental North America is a leader in catalytic converter recycling, operating multiple locations across the United States. As part of the global Elemental Group, we are committed to operational excellence, innovation, and creating a workplace where employees can thrive.
We are seeking a reliable, organized, and detail-oriented Office Administrative Assistant to support our daily office operations. This position is ideal for someone who enjoys administrative work while also providing accounting in a fast-paced office environment.
Position Summary
The Office Administrative Assistant provides administrative, accounting, and clerical support to the Sales department. This role serves as the first point of contact for visitors and employees while assisting with office operations and accounting tasks. The ideal candidate has excellent organizational skills, strong attention to detail, and a basic understanding of accounting principles, including credit card reconciliation and expense tracking.
Key ResponsibilitiesAdministrative Support
- Greet visitors, vendors, and clients professionally.
- Answer and direct incoming phone calls and emails.
- Prepare correspondence, reports, spreadsheets, and other business documents.
- Order office supplies and maintain inventory.
- Coordinate incoming and outgoing mail and deliveries.
- Maintain electronic and paper filing systems.
Accounting Support
- Enter vendor invoices and maintain accurate financial records.
- Reconcile company credit card statements by matching receipts and coding expenses.
- Verify supporting documentation for employee expense reports.
- Assist Accounts Payable with invoice processing and payment documentation.
- Perform data entry into accounting and ERP systems.
- Prepare reports and spreadsheets for the Accounting department.
- Assist with month-end administrative and accounting activities.
- Maintain organized financial records while ensuring accuracy and confidentiality.
QualificationsRequired
- Minimum of 2 years of administrative experience in an office environment.
- Basic understanding of accounting principles and bookkeeping practices.
- Experience entering invoices, reconciling credit card statements, or supporting Accounts Payable.
- Strong Microsoft Excel and Microsoft Office skills.
- Excellent organizational, communication, and multitasking abilities.
- High level of accuracy and attention to detail.
- Ability to handle confidential information with professionalism.
Preferred
- Experience with ERP or accounting software, NetSuite
- Experience Accounting departments.
Skills
- Administrative Support
- Office Administration
- Accounts Payable Support
- Credit Card Reconciliation
- Expense Reporting
- Data Entry
- Microsoft Excel
- Recordkeeping
- Organization
- Time Management
- Communication
- Problem Solving
- Customer Service
Benefits
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- 401(k) with Company Match
- Paid Time Off (PTO)
- Paid Holidays
Why Join Elemental North America?
Join a collaborative team where organization, accuracy, and professionalism are valued. You'll play an important role in supporting office operations while assisting our Accounting and Human Resources teams in a growing international organization.
If you're an organized administrative professional with bookkeeping or accounting support experience, we'd like to hear from you. Apply today!
Pay: From $22.00 per hour
Work Location: In person
Salary : $22