What are the responsibilities and job description for the Executive Assistant position at Element Three?
WHAT ARE WE ALL ABOUT AT ELEMENT THREE?
At Element Three, we specialize in modernizing go-to-market strategies for manufacturers with complex distribution channels, transforming good brands into industry leaders through accountable, results-driven marketing. We go beyond the obvious, bringing campaigns to life with big ideas, building brand strategies, telling stories, and creating meaningful marketing.
Our purpose is to “foster growth in people and business so they can change the world.” The team at Element Three takes this mission seriously, and it is manifest in everything we do. We make good brands great. We are accountable for delivering results on our strategies. Every single time. What does this mean for you? You will join a team of tenacious, hard-working pros who excel in what they do and lift each other along the way.
As the Executive Assistant at Element Three, you will serve as a trusted administrative and operational partner to the CEO and SVP, Strategy & Services. This role is responsible for maximizing executive effectiveness through proactive calendar management, communication coordination, operational support, and process organization. The ideal candidate is highly organized, adaptable, detail-oriented, and skilled at anticipating needs in a fast-paced environment. Success in this role requires exceptional communication, sound judgment, discretion, and the ability to manage multiple priorities with professionalism and efficiency.
RESPONSIBILITIES:
- Executive Support
- Manage and prioritize complex calendars for the CEO and SVP, Strategy & Services
- Coordinate internal and external meetings, including logistics, agendas, preparation materials, and follow-up actions
- Meet regularly with executive leaders to align on priorities, scheduling, communications, and outstanding tasks
- Manage executive communications, including email correspondence, Slack communications, and follow-up coordination
- Coordinate travel arrangements, expense reporting, and vendor/partner interactions
- Operational & Administrative Support
- Develop and maintain organized systems for information capture, task management, and reporting
- Consolidate notes, action items, and communications into centralized tracking systems
- Assist with proposal development, presentation materials, sales documentation, and follow-up coordination
- Support scheduling and preparation for prospect and client meetings
- Provide general administrative support as needed to support organizational efficiency
- Draft initial versions of executive and company communications, including internal updates, client communications, and follow-up messaging
- Events & Employee Experience
- Coordinate trade show and event logistics, including pre-event preparation and post-event follow-up
- Support office coordination and employee appreciation initiatives in partnership with the SVP, Talent
QUALIFICATIONS:
- Experience supporting senior leaders in a fast-paced environment
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion and professionalism
- Proficiency with Google Workspace, Microsoft Office, Slack, and project management tools
- Strong attention to detail and ability to anticipate needs proactively
- Comfortable managing multiple priorities with limited direction
REPORTS TO: SVP, Talent