What are the responsibilities and job description for the Finance Operations Coordinator – Construction & Trades position at Element Service Group Mechanical?
Finance Operations Coordinator
Element Service Group
Location: In Person
Job Type: Full-Time
Salary: $55,000–$75,000 per year
About Element Service Group
At Element Service Group, we believe exceptional service starts with exceptional people.
We're a growing mechanical services company serving residential and multifamily customers throughout the Triangle. Our success is built on clear communication, quality workmanship, accountability, and systems that support both our employees and our customers.
Many members of our team come from the skilled trades, so we value people who understand what it means to work hard, take ownership, and solve problems. Behind every successful service call is a strong operations team, and our Finance Operations Coordinator is a critical part of that foundation.
Working closely with the Controller and leadership team, you'll help maintain accurate financial operations while supporting the continued growth of the business.
Position Summary
The Finance Operations Coordinator is responsible for the day-to-day financial administration of the company, with primary responsibility for Accounts Receivable, Accounts Payable, payroll coordination, and financial recordkeeping.
This position is ideal for someone with accounting or bookkeeping experience in construction, HVAC, plumbing, electrical, or other service-based industries. You'll understand how work orders, materials, vendors, and labor translate into accurate financial records and job costs.
We're looking for someone who is organized, detail-oriented, proactive, and able to work independently. You don't need to be a CPA—but you should be comfortable managing financial processes, identifying discrepancies, and helping leadership maintain confidence in the company's financial operations.
Compensation & Benefits
Salary: $55,000–$75,000 annually, based on experience and qualifications.
Benefits include:
- Health insurance
- Dental insurance
- Vision insurance
- Life insurance
- Retirement plan
- Paid time off
- Flexible schedule
Minimum Qualifications
- High school diploma or equivalent required
- Two or more years of experience in Accounts Receivable, Accounts Payable, payroll coordination, bookkeeping, or accounting support
- Experience in construction, HVAC, plumbing, electrical, or other service industries strongly preferred
- Experience with accounting software or service management platforms preferred
- Understanding of sales and use tax in a service or construction environment
- Ability to manage responsibilities independently with minimal supervision
Preferred Skills
- Strong organizational and time management skills
- Exceptional attention to detail and accuracy
- Experience managing AR, AP, and payroll processes
- Understanding of job costing, purchasing, and vendor management
- Familiarity with sales tax and use tax requirements
- Strong written and verbal communication skills
- Proficiency with Microsoft Office Suite
- Experience with ServiceTitan or similar service management software preferred
- Strong analytical and problem-solving abilities
- Ability to research discrepancies and resolve issues efficiently
- Professional handling of confidential financial and employee information
- Continuous improvement mindset with the ability to identify opportunities for better processes
Key Responsibilities
- Manage Accounts Payable, including vendor setup, invoice processing, payment scheduling, and vendor communications
- Manage Accounts Receivable by tracking customer payments, monitoring outstanding balances, and maintaining accurate records
- Reconcile monthly bank accounts and company credit card statements
- Coordinate and process payroll accurately and on schedule
- Collect, review, and verify employee timesheets
- Prepare commission reports and assist with payroll adjustments, bonuses, and commissions
- Maintain vendor files, including W-9s, insurance certificates, and payment terms
- Investigate and resolve invoice discrepancies while assisting with purchase order reconciliation
- Track and report sales tax and use tax requirements
- Maintain organized financial records and supporting documentation
- Provide administrative and accounting support to the Controller
- Assist with employee onboarding and offboarding related to payroll documentation
- Perform other accounting and administrative duties as needed
What Success Looks Like
The Finance Operations Coordinator becomes a trusted partner to the Controller and leadership team by ensuring financial processes are accurate, organized, and dependable.
Successful team members in this role:
- Keep Accounts Receivable, Accounts Payable, and payroll running accurately and on schedule
- Maintain organized vendor relationships and payment processes
- Produce reliable financial records that support sound business decisions
- Understand how field operations impact invoicing, purchasing, and job costing
- Identify and resolve issues before they become larger problems
- Take ownership of responsibilities with minimal oversight
- Communicate effectively with office staff, technicians, vendors, and leadership
- Protect confidential employee and financial information
- Continuously improve systems and processes as the company grows
Work Environment
This position is based in our office and is performed primarily in a professional, climate-controlled environment. The role requires frequent communication with office staff, field personnel, vendors, and leadership in a fast-paced setting.
If you're looking for an opportunity to play an important role in a growing company where your work directly supports business success, we'd love to hear from you.
Pay: $55,000.00 - $75,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $55,000 - $75,000