Office Manager

Job Overview
We are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our office environment. This role is vital in ensuring smooth administrative functions, fostering a productive workplace, and supporting team members across various departments. The ideal candidate will bring energy, exceptional organizational skills, and a proactive approach to managing office activities, vendor relationships, and team coordination. As an Office Manager, you will be the backbone of our administrative operations, ensuring efficiency and a positive work atmosphere.

Responsibilities

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and calendar management for leadership and staff.
• Oversee scheduling, coordinate meetings and events, and handle logistics for company functions to promote team engagement and operational success.
• Supervise administrative staff and provide training & development opportunities to foster team growth and enhance office productivity.
• Maintain vendor relationships by managing contracts, negotiating terms, and ensuring timely delivery of supplies and services.
• Handle bookkeeping tasks such as invoicing, expense tracking, budgeting, payroll processing, and utilizing QuickBooks for financial management.
• Support human resources functions including onboarding new employees, maintaining personnel files, managing filing systems, and ensuring compliance with HR policies.
• Oversee medical or specialized office management tasks if applicable, including patient or client records management and appointment scheduling.

Qualifications

• Proven experience in office management or administrative roles with strong clerical and organizational skills.
• Supervising experience with the ability to lead a team effectively while fostering a collaborative environment.
• Proficiency in QuickBooks or similar accounting software; experience with budgeting and bookkeeping is highly desirable.
• Excellent communication skills with professional phone etiquette and the ability to manage multi-line phone systems confidently.
• Strong calendar management skills to coordinate schedules efficiently across multiple stakeholders.
• Experience in event planning, vendor management, and handling complex scheduling logistics.
• Knowledge of human resources practices including onboarding, training & development, and payroll processing.
• Prior experience in medical office management or similar environments is a plus but not required. Join us as an Office Manager to lead our administrative efforts with energy and precision! Bring your organizational prowess and proactive mindset to create an efficient workspace that empowers our team to excel every day!

Pay: $28.00 - $40.00 per hour

Work Location: In person

Salary : $28 - $40