What are the responsibilities and job description for the Dept Administrator- Mfg Engineering position at Electronic Theatre Controls?
JOB REQUIREMENTS: ETC is looking for a highly organized, detail-loving
individual who enjoys keeping things running smoothly! This person
handles everything from coordinating meetings and projects to monitoring
expenses and budgets- no two days are the same! You should be
comfortable navigating Microsoft Office tools and using them to create
polished documents and reports. If you\'re a multitasker who thrives in
a fast-paced environment, communicates well, and takes pride in staying
one step ahead, this is the job for you! Interested candidates should
apply or contact Mia Doyle at mia.doyle@etcconnect.com with questions.
Representative Responsibilities: Produces and routes correspondence,
reports and other documentation Independently creates, compiles,
prepares and distributes reports, selecting pertinent information from
various resources as requested Monitors the data entry inbox, responding
to and assigning tasks as needed Assigning tickets and tasks in Jira If
applicable designs, creates and generates advanced documents and reports
Performs other clerical and statistical assignments where trust and
accuracy are involved Drafts correspondence as needed
Budget/Expense/Variance monitoring as requested Visibility of budgets
and tracks items for manager Expense report, bill and receipt coding
Monthly, Quarterly, Annual reporting as required May be responsible for
sourcing and ordering parts Provides complex administrative support
within Manufacturing Engineering Establishes and maintains files and
filing systems, including Prod_Docs which contains the official
manufacturing documentation for ETC parts and assemblies Responsible for
copying and laminating projects Reconciles departmental records
Responsible for maintaining departmental procedures & Works extensively
within business system utilized by department Coordinates department
events Provides meeting services assistance as requested Coordinates
meetings, presentations, and events including travel, lodging,
transportation, and meals Prepares materials for discussion and
presentation Responsible for taking and publishing meeting minutes for
meetings requiring the highest level of confidentiality Follows up on
action items as needed Provides administrative support on special
projects, including tracking progress & providing reports Responsible
for handling confidential, proprietary information in a professional
manner Ability to support international duties in the scope of the
position Coordinates and conducts training as requested May assist with
answering company phone lines May work with internal and external
customers to resolve issues If applicable, greets & assists guests in a
timely and professional manner Flexibility to move within a pool of
resources to complete tasks in other departments based on company need
Completes other duties as assigned Special projects and requests are
completed in a timely and positive fashion Senior Level Position: As a
department Administrator, this position has extensive administrative
experience. They have established themselves as a leader in their
discipline. This position works independently in assignments as well as
decision making At this level, the employee, has developed a large
amount of expertise in the line of work, may be responsible for planning
and coordination of assignments for others in the department. Completed
work is reviewed only from an overall standpoint in terms of
feasibility, compatibility with other work, or effectiveness in meeting
requirements or expected results. Understands and applies accepted
administrative specific principles and practices. May mentor other
administrative assistants with their professional development.
\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications:
Associates degree or 3-4 years of increasingly responsible positions in
an admin department Experience in a team environment Demonstrated
ability to consistent y perform the duties of an Administrative
Assistant II. Demonstrated mastery in business systems (SAP, etc.) if
required Ability to interact with other employees, work as a team
Ability to read and understand complex written and verbal instructions
Ability to use advanced functions within Microsoft Word, Excel, Outlook,
PowerPoint, etc. Ability to produce documents/reports and create
presentation materials Ability to project a friendly and professional
demeanor Ability to work well under pressure Excellent communication and
interpersonal skills Proven ability to deal with all levels of personnel
and maintain strict confidentiality Proven ability to work independently
Proven ability to multitask Excellent organizational skills and
attention to detail Analytical skills, ability to understand
relationship between transactions Subject Matter Expert in department
they support SAP knowledge preferred Knowledge of specific department
duties (example Finance, Purchasing, etc.) preferred \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
https://etcconnect.clearcompany.com/careers/jobs/8b89e732-a9fc-55ae-7d68-247f28850361/apply?source=3712423-CS-52595
individual who enjoys keeping things running smoothly! This person
handles everything from coordinating meetings and projects to monitoring
expenses and budgets- no two days are the same! You should be
comfortable navigating Microsoft Office tools and using them to create
polished documents and reports. If you\'re a multitasker who thrives in
a fast-paced environment, communicates well, and takes pride in staying
one step ahead, this is the job for you! Interested candidates should
apply or contact Mia Doyle at mia.doyle@etcconnect.com with questions.
Representative Responsibilities: Produces and routes correspondence,
reports and other documentation Independently creates, compiles,
prepares and distributes reports, selecting pertinent information from
various resources as requested Monitors the data entry inbox, responding
to and assigning tasks as needed Assigning tickets and tasks in Jira If
applicable designs, creates and generates advanced documents and reports
Performs other clerical and statistical assignments where trust and
accuracy are involved Drafts correspondence as needed
Budget/Expense/Variance monitoring as requested Visibility of budgets
and tracks items for manager Expense report, bill and receipt coding
Monthly, Quarterly, Annual reporting as required May be responsible for
sourcing and ordering parts Provides complex administrative support
within Manufacturing Engineering Establishes and maintains files and
filing systems, including Prod_Docs which contains the official
manufacturing documentation for ETC parts and assemblies Responsible for
copying and laminating projects Reconciles departmental records
Responsible for maintaining departmental procedures & Works extensively
within business system utilized by department Coordinates department
events Provides meeting services assistance as requested Coordinates
meetings, presentations, and events including travel, lodging,
transportation, and meals Prepares materials for discussion and
presentation Responsible for taking and publishing meeting minutes for
meetings requiring the highest level of confidentiality Follows up on
action items as needed Provides administrative support on special
projects, including tracking progress & providing reports Responsible
for handling confidential, proprietary information in a professional
manner Ability to support international duties in the scope of the
position Coordinates and conducts training as requested May assist with
answering company phone lines May work with internal and external
customers to resolve issues If applicable, greets & assists guests in a
timely and professional manner Flexibility to move within a pool of
resources to complete tasks in other departments based on company need
Completes other duties as assigned Special projects and requests are
completed in a timely and positive fashion Senior Level Position: As a
department Administrator, this position has extensive administrative
experience. They have established themselves as a leader in their
discipline. This position works independently in assignments as well as
decision making At this level, the employee, has developed a large
amount of expertise in the line of work, may be responsible for planning
and coordination of assignments for others in the department. Completed
work is reviewed only from an overall standpoint in terms of
feasibility, compatibility with other work, or effectiveness in meeting
requirements or expected results. Understands and applies accepted
administrative specific principles and practices. May mentor other
administrative assistants with their professional development.
\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications:
Associates degree or 3-4 years of increasingly responsible positions in
an admin department Experience in a team environment Demonstrated
ability to consistent y perform the duties of an Administrative
Assistant II. Demonstrated mastery in business systems (SAP, etc.) if
required Ability to interact with other employees, work as a team
Ability to read and understand complex written and verbal instructions
Ability to use advanced functions within Microsoft Word, Excel, Outlook,
PowerPoint, etc. Ability to produce documents/reports and create
presentation materials Ability to project a friendly and professional
demeanor Ability to work well under pressure Excellent communication and
interpersonal skills Proven ability to deal with all levels of personnel
and maintain strict confidentiality Proven ability to work independently
Proven ability to multitask Excellent organizational skills and
attention to detail Analytical skills, ability to understand
relationship between transactions Subject Matter Expert in department
they support SAP knowledge preferred Knowledge of specific department
duties (example Finance, Purchasing, etc.) preferred \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online:
https://etcconnect.clearcompany.com/careers/jobs/8b89e732-a9fc-55ae-7d68-247f28850361/apply?source=3712423-CS-52595