What are the responsibilities and job description for the Executive Assistant to Founder / Chief of Staff Apprentice position at Electronic Performance Systems?
Location: [City, State]
Employment Type: Full-Time
Compensation: $60,000 - $80,000 depending on experience, demonstrated ability, and performance
About the OpportunityWe are looking for a highly organized, resourceful, and ambitious Executive Assistant to serve as a trusted right hand to a Founder and CEO. This is not a traditional administrative role. The ideal candidate will help manage both professional and personal priorities while playing a key role in business operations, project execution, marketing initiatives, and household management.
This position is designed for someone who wants more than a typical Executive Assistant role. Over time, the right candidate will grow into responsibilities that may include operations management, project leadership, strategic planning, and household management when the executive is traveling.
Whether you're an experienced Executive Assistant or a recent college graduate with strong entrepreneurial instincts, we are looking for someone who can learn quickly, take ownership, and consistently find ways to make life and business run more efficiently.
Key ResponsibilitiesExecutive Support- Manage calendar, appointments, meetings, and travel arrangements
- Coordinate communications, follow-ups, and priority management
- Prepare meeting agendas and track action items
- Serve as a liaison with clients, vendors, and business partners
- Handle confidential business and personal matters with discretion
- Run personal and business errands
- Coordinate household vendors, maintenance, and service providers
- Schedule appointments and manage personal logistics
- Assist with travel planning and special projects
- Oversee home operations while the executive is traveling
- Anticipate needs and proactively solve problems before they arise
- Support planning and execution of company initiatives and special projects
- Coordinate timelines, deliverables, and stakeholder communications
- Track project progress and ensure accountability
- Assist with operational improvements and process development
- Help manage vendors, contractors, and strategic partnerships
- Assist with marketing campaign planning and execution
- Coordinate social media content and scheduling
- Support email marketing and customer communication initiatives
- Conduct market research and competitive analysis
- Help organize launches, promotions, and growth campaigns
- Utilize AI tools to improve productivity and efficiency
- Research and implement automation opportunities
- Evaluate emerging technologies and software platforms
- Maintain digital systems and documentation
- Assist with workflow optimization across business functions
- Bachelor's degree or equivalent experience
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proficiency with Google Workspace, Microsoft Office, and productivity tools
- Strong problem-solving skills and ability to work independently
- Ability to manage multiple priorities in a fast-paced environment
- Valid driver's license and reliable transportation
- High level of professionalism, discretion, and personal accountability
- Executive Assistant, Operations, Project Management, or Administrative experience
- Digital marketing or social media experience
- Familiarity with AI tools including ChatGPT, Claude, Gemini, and related technologies
- CRM experience (HubSpot, Salesforce, GoHighLevel, etc.)
- Startup, entrepreneurial, or small-business experience
- Household management or personal assistant experience
We value initiative, work ethic, resourcefulness, and the ability to learn quickly just as much as years of experience. Exceptional recent graduates with strong leadership experience, entrepreneurial projects, internships, or demonstrated self-starting ability are encouraged to apply.
Who Will Thrive in This RoleThe ideal candidate:
- Learns quickly and adapts without extensive training
- Takes ownership rather than waiting for instructions
- Has a strong bias toward action and execution
- Thinks like an entrepreneur and treats responsibilities as their own
- Anticipates problems before they occur
- Is highly organized and detail-oriented
- Embraces technology and continuously seeks more efficient solutions
- Is comfortable balancing both personal and professional responsibilities
- Wants to grow into a larger leadership role over time
The right candidate will quickly demonstrate their value by:
- Learning key systems, priorities, and workflows
- Taking ownership of recurring tasks with minimal supervision
- Improving at least one existing process or workflow
- Managing personal and business responsibilities effectively
- Demonstrating strong judgment and communication
- Becoming a trusted extension of the executive
- Delivering measurable value that clearly confirms they were the right hire
Compensation: $60,000 - $80,000 depending on experience and demonstrated ability.
Additional opportunities may include:
- Performance-based bonuses
- Professional development opportunities
- Advancement into operations, management, or Chief of Staff responsibilities
- Increased autonomy and leadership opportunities as responsibilities expand
Please submit:
- Resume
- Brief cover letter explaining why you're interested in this role
- Examples of projects, systems, businesses, marketing campaigns, or AI tools you've managed or built
- Your favorite productivity tool and why you use it
- A brief explanation of how you would prove you were the right hire within your first 30 days
We're looking for someone who doesn't just complete tasks—they take ownership, solve problems, create efficiencies, and make a meaningful impact from day one.
Salary : $60,000 - $80,000