Disbursements Clerk (AP &Payroll)

Overview

Disbursement Clerk - The role is an integral part of our disbursements process involving functions in both the Accounts Payable and Payroll departments.  Success in the role requires  excellent organizational skills and an ability to think analytically while paying strong attention to detail and possessing an eye for accuracy in all facets of their job.  This role ensures company policies, guidelines and strategies are followed while balancing the desire to be responsive to vendor/employee needs and expectations.

Responsibilities

• Inputs payroll data into payroll system and processes payroll for US and Canada by reconciling, transmitting and downloading data, ensuring that all employees (Exempt and Non-Exempt) are paid on time and accurately.  Prepare and distribute bi-weekly Payroll Summary Report and Overtime Report and provide analysis on the results as needed. Distributes employee payroll checks.
• Using the Time & Attendance reports, gathers and audits payroll hours. Communicates and resolves issues with employees such as vacation, sick leave, banking, garnishments, payroll deductions, retroactive pay calculations, tax questions, and other changes.
• Processes payroll system master file changes and other special processing including: new hires, terminations, transfers, W-4 changes, direct deposits, rate changes, address changes, restricted stock vesting, and various allowances. Processes special payrolls including bonuses and year-end adjustment payroll, if necessary.
• Prepares monthly payroll reports and ad hoc reports of payroll data to support payroll processes and financial analysis requests by management
• Answers queries from government agencies including unemployment earnings information and garnishment. Ensures that all payroll-related remittances and filings are processed timely and accurately and that the accounting for these transactions is correct.
• Maintains payroll records according to retention regulations and legal requirements.  Reviews payroll documentation for accuracy through designated audit reports and makes any necessary adjustments.  Obtains necessary approvals.
• Position will require the ability to navigate and administer Concur T&E and P-Card requests, including, but not limited to: setting up new users and approvers, reviewing expense reports for expense policy compliance, resolving issues, providing guidance and best practices to employees, and updating expense policy parameters in Concur.
• Maintain and update vendor master file for Accounts Payable including reaching out to vendors and banks to verify accuracy of information provided and communicating with requesting departments to process vendor information timely.
• Performs other related duties as assigned, in accordance with business needs and organizational goals

Qualifications

• Excellent knowledge of accounts payable and payroll processes and procedures typically gained through 2 years of related experience.
• Ability to tactfully communicate (oral/written and in person or on the phone) with internal and external ‘customers’ including vendors and fellow employees
• Excellent project management and organizational skills
• Proficient in Microsoft Office specifically Microsoft Excel
• Strong analytical skills and attention to detail are required
• Working knowledge of all facets of payroll processing including an understanding of payroll laws and regulations
• General understanding of accounting principles as they relate to payroll and accounts payable accounts
• CPP certification preferred but not required
• Experience with the following systems is a plus:
  • Microsoft Dynamics 365
  • ADP WorkforceNow
  • Concur

Preferred Qualifications:

• Associates degree in Accounting, Finance, Business or other related field required
• Two or more (2 ) years within the accounts payable and payroll fields

Physical Demands and Work Environment:

• All positions will require, to some degree, the physical abilities described below to perform the essential functions of the job
• Work the expected hours, consistently arrive at work at the agreed time and follow Company rules and guidelines regarding breaks and meal periods.  Full time is typically considered to be 40 hours per week
• Communicate effectively, both oral (in person and on the phone) and written.
• Move around and through all work areas as needed, may include climbing stairs or ladders
• Lift and/or move up to 10 pounds (i.e. books, reports, binders etc.)
• Regularly sit at the assigned workstation
• Use keyboard or equivalent equipment, to access the computer,
• Use hands to manipulate documents and general paperwork to view contents
• Read documents, reports, files etc.
• Communicate effectively using the telephone

Salary Range ($22 to $26 an hour):

• Competitive salary and benefits package.

EEO Statement:

Electro Rent is an Equal Opportunity Employer and complies with all applicable federal, state, and local fair employment practices laws. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military and veteran status, or any other characteristic protected by applicable law.

As a federal contractor, Electro Rent also complies with applicable laws regarding affirmative action and veterans' employment. We are committed to providing reasonable accommodations to qualified individuals with disabilities and applicants with disabilities throughout the recruitment process.

Disclaimer:

This job description is intended to describe the general nature and level of work being performed by the individual assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. The responsibilities and tasks outlined in this document may be subject to change as business needs evolve. Electro Rent reserves the right to assign or reassign duties and responsibilities at any time, with or without notice, to meet the ongoing needs of the organization.

Salary : $22 - $26