Central Supply Manager

Overview

Central Supply Manager – Pediatric Specialty Care at Philadelphia

Keep our mission moving forward—one order, one piece of equipment, one child at a time.

 

Pediatric Specialty Care in Philadelphia is seeking a Central Supply Manager (CSM) to oversee the planning, organization, and inventory management of all medical equipment and supplies for our facility. In this critical role, you’ll help ensure medically fragile children have exactly what they need, when they need it - while also driving efficiency and cost control.

Why Join Pediatric Specialty Care?

• At PSC, we are dedicated to providing exceptional, family-centered care to children with complex medical needs. Behind the scenes, our Central Supply Manager plays a vital role in making that care possible by ensuring our caregivers have reliable access to the right supplies and equipment every day.

What You’ll Do:

• Manage all medical supply and durable medical equipment (DME) ordering, inventory, and stock rotation.

• Monitor and reconcile insurance coverage changes for patient-specific equipment.

• Oversee vendor communication, purchasing approvals, and supply chain logistics.

• Ensure compliance with protocols, Safety Data Sheets, and regulatory standards.

• Support the clinical team by setting up new patient carts, assisting with discharge planning, and ensuring safe equipment maintenance.

• Maintain organized supply rooms and ensure timely preventative maintenance and repairs.

• Participate in bi-weekly Central Supply Meetings to align with facility and company-wide goals.

What We’re Looking For:

• Bachelor of Arts or Science degree preferred

• 4 years of purchasing/procurement, central supply, or logistics experience (required)

• Durable Medical Equipment (DME) knowledge strongly preferred

• Proficiency with Microsoft Office and computer systems

• Strong organizational and problem-solving skills

• Must be 21 years of age or older with a valid driver’s license (if assigned duties require travel)

Why This Role Matters

• As the Central Supply Manager, you won’t just be overseeing stock, you’ll be ensuring that our nursing teams have what they need to provide life-changing care. Every cart you stock and every order you place directly impacts the quality of life for the children and families we serve.

If you’re detail-driven, passionate about logistics, and want to make a difference in pediatric healthcare, this is the role for you.

Apply today to join Pediatric Specialty Care and be part of something bigger.

 

Responsibilities

Central Supply Manager:

• Obtains Administrator approval for all orders as instructed; clinical requests may be approved by DON, ADON, Administrator, or approved clinical supervisory staff.
• Creates and manages patient specific order sheets for all supply/DME orders.
• Orders supplies based on designated frequency and records on order sheet once delivered (e.g. McKesson).
• Initiates Aestiva orders as requested and approved. Upon delivery, records as “received” in Aestiva.
• Manages monthly reviews (or as requested) to identify equipment changes and edit accordingly prior to submitting DME orders to the companies.
• Monitor insurance changes for patients, notify DME company as applicable and initiate or discontinue a DME company’s involvement.
• Responsible for entering patient specific invoices/bills each month in electronic medical record, as well as reconciling the totals.
• Obtains physician signed prescriptions or other required paperwork for DME companies.
• Maintains stock inventory/PAR levels of equipment and supplies on a weekly basis.
• Complies with on/off formulary products, follows proper protocol for any off-formulary requests.
• Completes inventory checklist and stock shelves accordingly for Nursing and Respiratory closets.
• Responsible for all communication with PSC approved vendors, coordinates the ordering of equipment along with tracking all serial numbers.
• Manages inventory of owned versus rented equipment, and maintains up-to-date records.
• Maintains a neat and orderly stockroom.
• Rotates stock on a regular basis and monitors expiration dates. Appropriate disposes of expired stock; notifies supervisor if necessary.
• Arranges new patient carts as directed.
• Participates in discharge planning for patients to include initiating DME company as needed, notifying current DME company and packing up all necessary supplies to ensure a safe discharge.
•  Manages preventative maintenance of equipment with monthly checks or more often as needed.
• Assures equipment is in safe working order. If in disrepair, removes the equipment from use and troubleshoots; obtains parts for repair or sends to appropriate vendor for repair if necessary.
• Participates in bi-weekly, company-wide Central Supply Meetings.
•  Obtains Safety Data Sheets (SDS) and manages according to company policy.
• May be assigned to deliver or pick up supplies from other sites.
• May be assigned to provide assistance with transports.
• Utilizes electronic timekeeping system as directed.
• Arrives to work on time, regularly, and works as scheduled.

Qualifications

Central Supply Manager:

• Effectively communicates with others, both verbal and written
• Ability to work independently or part of a group
• Excellent interpersonal and customer services skills; possesses friendly and helpful demeanor
• Excellent organizational and problem-solving skills
• Strong attention to detail
• High level of efficiency; ability to prioritize and possess time management skills
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.